Mulindi Factory Company Limited
ASSISTANT MARKETING MANAGER
Established in 1960, Mulindi Tea Factory
(MFC) holds a pioneering legacy in Rwanda’s tea industry as the largest,
oldest and first 100% smallholder-owned factory in the region, with an
impressive capacity of 5,000 MT of tea production. As part of our
strategy to maximise performance and profitability of the factory, we
are seeking a suitably qualified individual to join our dedicated team
as an Assistant Marketing Manager.
Job Purpose:
Reporting to the Head of Marketing, the
Assistant Marketing Manager is responsible for supporting the Factory
Management team in ensuring the smooth and efficient operation of the
marketing function.
Key Responsibilities
- Calculate the monthly MT price for
forward contracts and distribute the details within two days after the
final auction of the month. - Maintain a weekly MT stock listing
detailing free stocks, stocks allocated to Mombasa auction, and stocks
assigned to direct buyers. - Collaborate with Head of Marketing,
factory team and third-party MT transporters to ensure the smooth and
consistent transport of teas from the factory to warehouses or ports,
reviewing weekly transport reports and handling claims with the
insurance company as needed. - Accurately compute and circulate weekly
made tea (MT) offer prices by the end of the day Wednesday, separating
EXW and FOB offers, and respond promptly to customer confirmations. - Liaise with relevant warehouse teams to gather information on tea arrivals, storage, releases, and weekly MT stock reports.
- Coordinate the movement of tea samples
between brokers and factory, ensuring timely dispatch and thereafter
sharing complete details with the customer. Additionally, develop and
manage a weekly tracker to monitor the approval status of samples,
ensuring smooth communication across all parties. - Allocate and distribute weekly MT offers
to Mombasa auction brokers after approval from Head of Marketing and
factory management, entering them into the ITTS system. - Following approval from Head of
Marketing, prepare and circulate clients’ contracts, invoices, shipping
instructions, and other necessary documentation in a timely manner. - Work with Head of Marketing, factory
management, government agencies, warehouses, shipping agents and clients
to gather all essential shipment documents and verify these documents
with clients and shipping agents to ensure completeness before
dispatching the final documents to customers. - Track and monitor all shipments,
ensuring compliance with target vessel schedules and ensuring all
documentation is accurate and complete. Prepare and distribute weekly
shipping updates to keep customers informed of progress. - Establish and track Service Level
Agreements (SLAs) and Key Performance Indicators (KPIs) for third-party
logistics service providers. - Analyze customer service performance
metrics and implement necessary actions to reduce service losses.
Maintain efficient communication with clients to resolve arising queries
or requests. - Prepare and share status updates on allocated contracts with the Head of Marketing, Finance, and Factory teams.
- Input sales allocations, sales notes,
and funds receipts into the ERP system, while following up with clients
to ensure prompt payment of invoices according to agreed terms. Maintain
weekly and monthly MT sales and debtor reports. - Prepare and distribute monthly sales reports to Head of Marketing, factory management.
- Prepare monthly reconciliations for MT production, sales, debtors, and stock levels.
- Liaise with factory staff on their
procurement needs related to made tea packing materials, obtaining
quotes for comparison before seeking approval for proceeding with
instruction to procurement for placing orders. - Performing any other duty as may be assigned from time to time.
Key Qualifications
- Bachelor’s Degree in Marketing, Business Administration, or a Related Field
- At least 4 years of progressive work
experience in marketing, preferably in a similar industry (such as
agriculture, FMCG, or food & beverage). Experience in a tea factory
or agricultural business would be an added advantage. - Ability to communicate and engage with various stakeholders, from tea buyers to suppliers.
- Ability to multitask and work under pressure and with minimum supervision.
- Good communication skills – written and verbal. Oral proficiency in English and Kinyarwanda is a requirement.
- Good organization and time management skills.
- Computer literacy and competency in excel and the standard office applications.
Location
The role shall be based full time at the Mulindi Factory Company in Gicumbi District, Northern Province.
Job Application procedure
All interested and qualified candidates
are invited to send their applications with a cover letter, Curriculum
Vitae, copies of their academic and professional certificates (One single document in Pdf format) via the Apply Button below no later than 25th April 2025. Only shortlisted candidates will be contacted.
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