Documentation and Archives Officer at Gisagara District Under Statute :Deadline: Jan 25, 2024
Job responsibilities
-Develop and operate a system for documentation and archives for the City of Kigali in accordance with internationally benchmarked practices and standards; -Develop and implement, in collaboration with concerned staff, an information classification and access policy; -Manage, in collaboration with the Logistics officer and other concerned units, the acquisition and borrowing system of books and other documents and prepare related annual budget; -Make an annual inventory of books and documents acquired by the City of Kigali and ensure their proper maintenance; -Maintain an effective cataloguing and indexing of books and regularly update the City of Kigali’s documentation database; -Collect and distribute newspapers, official gazettes and any other public (policy) documents and inform library users on new acquisitions.
Minimum qualifications
1. Bachelor’s Degree in Office Management
0 Year of relevant experience
2. Advanced Diploma in Library and Information Science
0 Year of relevant experience
3. Bachelor’s in Library & Information Science
0 Year of relevant experience
4. Advanced Diploma in Bibliotheconomy
0 Year of relevant experience
5. Office Management
0 Year of relevant experience
Required competencies and key technical skills
1. Report writing and presentation skills
2. Organizational and planning skills
3. Organization skills
4. Knowledge of archive management software
5. Knowledge of the documentation management system (DMS) would be an advantage
6. Knowledge of integrated document management
7. Communication skills
8. Interpersonal skills
9. Bookkeeping skills
10. Fluent in Kinyarwanda, English and/or French. Knowledge of all is an advantage
11. Proficiency in information technology,Computer literacy