Grants Finance Manager job Opportunity. Deadline 20th October 2021

% Time

Major Activities

End Results Expected

35

Leadership,  management, and stewardship

 1. Provide effective leadership and management to the grants finance team for efficient delivery of services.

2. Effectively contribute to the NO strategy development and realization especially in relation to grants finance management.

3. Ensure donor standards and procedures are understood by WV Rwanda staff and Local Partners.

4. Provide leadership and guidance to grants implementing partners and ensure they comply with Word Vision and donor financial standards for the benefit of the most vulnerable children.

5. Ensure adequate cost efficiency and effectiveness measures for all grants are in place and provide guidance on effective resource utilization at all levels

6. Develop and update the National Office grants financial procedures, guidelines, and systems that are relevant to the context to ensure the office is in compliance with World Vision Partnership policies and major donor’s regulations.

• The grants Finance team is robust and resilient, working together well, resulting in grants financial management that adds value to the ministry and wellbeing of children
• Accurate reports/analysis for decision making produced and discussed with leadership
• Non-finance staff understand their role and responsibilities in grants financial management, as appropriate
• Implementing partners fully understand and comply with WV financial standards and values for the benefit of the most vulnerable children
• All grants projects expenditures are within approved budget limits and acceptable efficiency ratios for programming versus program management cost
• Updated grants financial procedures, guidelines, and systems are in place

20

Financial Planning, Budgeting, and resources mobilization.

 1. Coordinate the grants planning and budgeting process and provide technical support, to ensure WVI and donor guidelines are met.

2. Manage all National Office grants budgets, cash flow, and projects funding, and ensure that program/project spending is in line with approved budgets and timelines.

3. Provide guidance and support in developing grants proposals and budgets to ensure that they are in line with donor requirements and meet World Vision Partnership key financial standards

4. Manage relationships with donors and Support Offices (SO), ensuring all donor finance-related requirements are addressed on a timely basis.

5. Provide financial guidelines for the analysis of grants projects closures and advise on strategic action steps for smooth phase-out in accordance with World Vision and donor guidelines.

• Efficient and effective financial planning and budgeting processes in line with WVI & donor requirements.
• Programs/Projects implementers are advised on efficient budget utilization in a timely manner.
•  Improved grants efficiency and program/projects’ burn rate levels.
• WV and donor budget guidelines are met in all submitted proposals for increased funding opportunities
• Donors and SO expectations are met to maintain continued and increased funding streams. 
• Compliance with WV and donor guidelines in phasing out grants projects is observed

15

Financial Risk Management and Controls

 1. Manage appropriate financial systems and controls and ensure they are in place to avoid significant finance audit risk ratings for grants.

2. Provide timely management responses on project audits ensuring the engagement of all relevant/concerned departments of their respective findings.

3. Coordinate adequate preparation for GC and external audits for the grants / projects running at National Office

4. Develop tools and institute procedures to ensure that grants internal and external audit recommendations are timely implemented by all concerned parties at the national office level.

5. Manage grants related risks by ensuring compliance with Labor Distribution Reports (LDR) requirements, proper assets management, screening of suppliers/service providers, and timely reimbursement from donors.

• Minimized risk exposure within WV and external partners’ operations.
•  Departments are engaged in their management responses and aware of actions to be taken.
•  Minimum acceptable audit risk ratings
•  Internal and external audit recommendations are shared and explained to relevant departments
•  Timely implementation of internal and external audit recommendations.
•  All grants procedures related risks are mitigated and well managed
• Suppliers and sub grantees are screened before the facts
• Donors assets are well managed and reported as per agreements

15

Financial Accounting, Compliance, Monitoring, and Reporting

 1. Develop Financial Procedures and internal control systems that are relevant to grants finance to ensure proper resources management.

2. Review the reconciliation of MyPBAS to FFR monthly with action plan for addressing outstanding items.

3. Consolidate and submit accurate WVR grants monthly, quarterly, and annual financial reports in line with FFM and year end instructions.

4. Ensure that WVR projects balance sheet accounts are monthly and quarterly reviewed and analyzed to ensure their accuracy, follow up outstanding balances and that they are properly reconciled and managed.

• Strong financial control systems in place for proper resource management
• Strong accountability and compliance in accounting and reporting.
• MyPBAS reconciled monthly and any issue followed up with relevant Support Office
• Accurate and quality financial reports are timely submitted to all stakeholders
• Compliance with grants regulations and Grant Approval Protocol

15

People Management and Capacity Building

1. Assess staff development needs and coach, counsel, and accelerate their capacities to achieve agreed goals or tasks

2. Provide leadership to the whole grants finance team to ensure effective performance management

3. Train and coach all grants finance and non-finance staff to interpret and apply WVR financial policies and procedures in line with Field Financial Manual.

• Grants finance staff capacity needs assessment conducted and addressed
• Effective performance management for the grants finance team as per WV guidelines and standards
• A high performance culture and accountability maintained within the team to enhance the effectiveness
• Efficient use of the financial systems.

Minimum Required Education, Professional Experience, and Competencies

• Bachelor’s degree in Finance or Accounting
• Five years experience in grants financial management with extensive knowledge of major donor regulations.
• People management experience  
• Proven knowledge of Generally Accepted Accounting Principles and practical knowledge of financial systems and internal controls.
•  Proven experience in budget preparation and management.
•  Good working knowledge of spreadsheet applications and accounting software.
• Working under pressure
• Attention to details
• Effective in written and verbal communication in English and Kinyarwanda

Preferred Education, Professional Experience and Competencies

• Master’s degree in Finance/Accounting/Auditing
• Accounting certification including ACCA, CIMA, CPA, CFA, CIA, or equivalent
• Knowledge of governments, multilateral and private non sponsorship  grant regulations, and financial reporting requirements
• Knowledge of local taxation laws
• Experience with planning and forecasting
• Able to work in a cross-cultural environment with a multi-national staff
• Knowledge of SunSystem accounting package
• Team building skills