Programme Support Officer at Interpeace. Deadline 15th November 2021

 Job Description

Title: Programme Support Officer

Duty Station: Kigali, Rwanda

Unit: Programme Management

Reports To: Programme Manager

Grade:L3S1

 Background

Interpeace is an international organization for peacebuilding that supports locally-led peacebuilding initiatives around the world. Interpeace tailors its approach to each society and ensures that the work is locally driven. Together with local partners and local teams, Interpeace jointly develops peacebuilding programmes and helps establish processes of change that connect local communities, civil society, government and the international community.

As a strategic partner of the United Nations, Interpeace is headquartered in Geneva, Switzerland and has offices around the world.

For more information about Interpeace, please visit www.interpeace.org

Interpeace in Rwanda

Interpeace has been working in Rwanda since 2002. During this time, Interpeace has been working in

Partnership with national institutions to strengthening durable peace, through the promotion of social cohesion, societal trauma healing and participatory governance. In this work, Interpeace has had a long-term partnership with different national organisations, including government institutions such as the Ministry of Health, the National Unity and Reconciliation Commission, Ministry of Justice, and the Ministry of Local Government. Non-government partners include Prison Fellowship Rwanda and Never Again Rwanda.

Currently, Interpeace is implementing “Reinforcing community capacity for social cohesion and reconciliation through Societal Trauma Healing in Bugesera District’’ Programme, funded by the European Union implemented in partnership with Prison Fellowship Rwanda; as well as the “Youth Engage Project” (Ijwi ryubaka) Project implemented in partnership with Never Again Rwanda. The “Youth Engage” project seeks to strengthen the rights of young people and their empowerment and involvement in public affairs, societies and decision-making, notably through youth organisations. At the regional level (Great Lakes), our regional programmes are focused on fostering strong relations across borders.

Position within the Organization

The Programme Support Officer is a member of the Programme Management Unit which manages and implements all Interpeace’s active and ongoing programmes around the world. The Programme Management Unit is led from the Headquarters office in Geneva, although team members are based in various locations including in East and Central Africa, West Africa, Europe and the MENA region.

The Programme Support Officer will report to the Rwanda Programme Manager and will work in close collaboration with the M&E Specialist, the Great Lakes Regional Representative, and the Finance and Admin Manager in Rwanda.

The Programme Support Officer supports the design, day-to-day planning, and implementation of the Interpeace Rwanda programmes, particularly Youth Engage Project, and s/he is also expected to contribute to the implementation of the broader Great Lakes Regional Programme.

Duties and responsibilities

Strategic Engagement

Assists all areas of programme implementation as directed by the Programme Manager.

Programme Management and Development

• Assists in the planning, implementation, monitoring and evaluation of the “Youth Engage” project, including the elaboration of project-related documents (such as activity plans, activity requests, activity reports, audio-visual documentation of projects, external events, etc.)
• Assists the review of the programme documents (research reports, annual narrative reports, training and conference materials…) developed by Interpeace or by the programme partners,
• Assists local partners in the planning, implementation, monitoring and evaluation of project activities (such as stakeholders’ consultative meetings, healing spaces, research and advocacy activities, at local, provincial and national level, audio-visual documentation of projects, external events, etc.)
• Assists the Country Representative and Program Team in logistics preparations and reporting
• Contributes to the development of the Programme’s yearly objectives and work plan.
• Assists the drafting of internal, monthly and annual reports.

Management – institutional coherence

• Assists in drafting outgoing correspondences, concept notes and Terms of References
• Preparing minutes for Programme’s meetings
• Drafting monthly updates of the Rwanda programmes based on the monthly reports received from local partners and Interpeace’s field teams.
• Liaise with the Communication Team in preparing social media contents, success stories and web stories that capture key programme outputs and outcomes
• Scheduling and maintaining the Rwanda programme meetings calendar as guided by the Country Representative and the programme team.
• Providing additional support to the Interpeace’s Rwanda team as called upon
• Contributes to the Programme and the Organisation’s learning activities/processes.

Representation

• Focus on Track 3, by supporting the Programme Team in maintaining working level relationship with local project partners and donors.
• Scheduling and maintaining the meetings calendar with Donors and programme partners

Relevant qualifications and experience

Candidates with relevant qualifications, experience, a tertiary degree, and fluent in English are invited to apply.

Relevant experience and qualifications may include:

Education

• Tertiary degree in peace-related studies, Administration, Project Management, social or development studies or other relevant fields.
• Demonstrated experience in peacebuilding, political and/or developmental work in Rwanda;
• Experience and ability to work successfully as part of a diverse and multicultural team, integrating a gender perspective into tasks and activities, and
• Proven capacity to collaborate effectively with a range of internal and external stakeholders.

Competencies

• Understanding of current thinking on peacebuilding issues and methods; and demonstrable ability to anticipate emerging needs and integrate them into priority programme setting
• Organizational and planning skills.
• Basic knowledge of project cycle management including of project planning and management tools.
• Fluent in English; good working knowledge of French will be an advantage.
• Excellent knowledge of Kinyarwanda is required.
• Advanced writing and communications skills in English is required.

Interpeace Competencies

• Collaboration and Weaving
• Communication
• Drive for results
• Adaptability and Continuous Learning
• Respect for Diversity

How to apply

Qualified candidates are invited to submit their applications to recruitment-eca@interpeace.org on or before 15th November 2021, 23:45 pm, Kigali time. “Programme Support Officer, Kigali” MUST BE included in the subject line of the application email to be considered.

• a complete curriculum vitae
• a letter of interest
• an acknowledgement letter, answering the following questions:

1. Have you ever been criminally convicted or subject to any criminal or administrative penalty by any competent authority? If yes, please specify:
2. Have you ever been terminated or separated (e.g. contract termination, dismissal, non-renewal) or subject to any disciplinary measure or sanction by your employer for fraud, harassment, sexual harassment, sexual exploitation or sexual abuse?
3. Have you ever resigned while under investigation or during disciplinary proceedings?

a)    Confirming the following declaration of understanding:

I confirm the accuracy of the information provided, with the understanding that Interpeace will conduct reference checks to verify relevant information.

I understand that if any false or misleading information is provided in my application, or any material fact suppressed, I may not be employed, of if I am employed, I may be dismissed.

 Interpeace values diversity among its staff and aims to achieve gender equality both through gender parity at all levels of the organisation and the promotion of a gender dimension in all its work. We welcome applications from women and men, and those with disabilities.

Please note that due to high volume of applications, ONLY short-listed candidates will be contacted.