Job: Programme Assistant LHD at International Organization for Migration (IOM). Deadline

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Position Title : Programme Assistant LHD

Organizational Unit : Labor Mobility and Human development (LHD)

Duty Station:IOM Kigali, Rwanda 

Classification : General Service Staff, Grade G6 (UN salary Scale for GS staff)

Type of Appointment : Seven months Special Short Term with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : August 26, 2021

Reference Code : SVN 2021/01- RW

II. ORGANIZATIONAL CONTEXT AND SCOPE

Labor Mobility and Regional Integration for Safe, Orderly and Humane Labor Migration in East And Horn Of Africa: East Africa Regional Better Migration Management is a program funded by to Foreign, Commonwealth and Development Office (FCDO) to enhance labor migration governance and protection of migrant workers and their family members’ human, social and labor rights through intra and inter-regional cooperation on a whole of government and whole of society approach, to support regional integration and facilitate

mobility for transformative inclusive and sustainable economic growth as well as youth and women empowerment. More specifically, the program is expected to strengthen national and regional Labor migration governance in accordance with the global and regional frameworks; increase national and cross-border cooperation on labor mobility; promote ethical recruitment and protection of migrant workers’ rights; and enhance avenues for safe, regular and humane labor migration and mobility pathways through FMPs/CMPs and BLMAs. A robust communication and visibility strategy and action plan will support the aims of the program.

The program will support the Government in enhancing their capacities in policy and practice leading to greater impact and faster results, engaging local government and nongovernment partners, from the diaspora, private sector, and civil society. The program will run for 8 months, from 1 August 2021 to 31 March 2022.

The LHD Unit of IOM Rwanda is looking to recruit an experienced program assistant to support the implementation of the FCDO RBMM program and other projects in the LHD unit.

III. RESPONSIBILITIES AND ACCOUNTABILITIES

Under the overall supervision of the Chief of Mission and direct supervision of the Programme Officer; in close coordination with the Senior Regional Specialist, Labor Mobility and Human Development (EHOA RO) and the Regional Program Management Officer – FCDO- LMHD;

The successful candidate will be responsible and accountable for assisting in the program management functions as follow :

1. Assist in the planning, coordination, implementation, and monitoring and evaluation of all LHD program activities.

2. Compile, summarize, analyses, and present information/data on specific program activities, topics, highlighting noteworthy issues for the consideration of appropriate parties.

3. Monitor budget implementation and propose adjustments, as necessary.

4. Act as focal point for administrative coordination of project implementation, involving extensive liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, follow-up on administrative actions, etc.

5. Prepare monthly reports for donor’s de-briefings as well as draft status reports: identify shortfalls in delivery, bring them to the attention of the supervisor and suggest corrective measures.

6. Draft correspondence on program issues; prepare and update reports, briefing notes, graphics, statistical tables, and other forms of documentation.

7. Organize meetings, workshops and training sessions; agendas, participants invitations, travel logistics, draft meetings minutes and reports, follow up and communication.

8. Set up and maintain archives/files/records of the LHD programmes

9. Participate in meetings and conferences; maintain effective liaison and coordination with local authorities, partners, intergovernmental and non-governmental organizations, and other stakeholders relevant to the LHD projects.

10. Provide inputs for concept papers, mappings/assessments and reports as well as TORs and provide general support for the development of new programmatic approaches beyond the project.

11. Liaise with IOM Country Offices and Rwandan Embassies to organize diaspora outreach campaigns, mapping exercises, and diaspora engagement activities;

12. Liaise with diaspora professionals and organize their logistics under the diaspora engagement projects;

13. Provide project updates and upload all necessary project documents on PRIMA to ensure timely and accurate reporting;

14. Conduct field monitoring activities to project sites for the purposes of assessing progress in project implementation;

15. Coordinate internal financial and procurement/finance requirements in a timely manner;

16. Provide support and guidance to all LHD consultants as may be required;

17. Create and publish articles on project activities;

18. Boost the visibility for all LHD projects in coordination with Programme Officer and PI unit by drafting visibility materials including flyers and info sheets, press releases, etc.;

19. Perform other related duties as assigned

IV. REQUIRED QUALIFICATIONS AND EXPERIENCE

EDUCATION

• Bachelor’s degree in Management, International Relations, Development Studies, Migration Studies, or related interdisciplinary fields from an accredited academic institution with four to six years of relevant professional experience.

EXPERIENCE

• Experience in program management, monitoring budgets and burn rates, planning, coordination, implementation, and monitoring and evaluation of program activities.
•  Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations
• Experience in working with migrants, refugees, victims of trafficking and other vulnerable groups; and,
• Prior work experience with international humanitarian organizations, nongovernment or government institutions/organization in a multi-cultural setting is an advantage
•  Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds; Experience in reporting;
•  Knowledge of planning, coordination, implementation, and monitoring of program
•  In depth knowledge of the broad range of migration related subject areas dealt with by the Organization; and,
• Knowledge of UN and bilateral donor programming.
•  Knowledge of financial rules and regulations.
•  Strong communications, writing and interpersonal skills, as well as strategic and creative thinking.

V. LANGUAGES

Required

Fluency in English (oral and written).

Advantageous

Kinyarwanda and French

VI. COMPETENCIES

 The incumbent is expected to demonstrate the following values and competencies:

• Values - all IOM staff members must abide by and demonstrate these three values:
•  Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
•  Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
•  Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioral indicators

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
•  Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
•  Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
•  Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Notes

Internals of the Organization and NMS candidates, as well as external female candidates, will be considered as first-tier candidates. This vacancy is also open to second-tier candidates.

The appointment is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

How to apply:

Interested candidates are invited to submit their applications to iomrwandarecruitment@iom.int by 26 August 2021 at the latest, referring to this advertisement.

The subject of your e-mail MUST indicate the reference code, the Position title as well as candidate’s names

In order for an application to be considered valid, IOM will only accept applications which should include a completed Personnel History Form (please download and fill it) and an application letter (not more than one page)

Only shortlisted candidates will be contacted.

Posting period:

From 13.08.2021 to 26.08.2021