Financial & Office Administration Specialist job positio...

KOREA INTERNATIONAL COOPERATION AGENCY (KOICA)

RWANDA OFFICE

Plot No. 10050, 34 KG 13 Ave. Nyarutarama, Kigali, Rwanda

September 23, 2021

JOB DESCRIPTIONS

Background

The Korea International Cooperation Agency (KOICA) was founded as a government agency on April 1, 1991, under the Ministry of Foreign Affairs, to implement Korea’s grants and technical cooperation programs in Korea’s partner countries. The Agency is also promoting sustainable development in developing countries while strengthening partnerships with a diverse range of stakeholders and development partners.

KOICA started its first development cooperation with the Government of Rwanda in 2006, and the KOICA Rwanda Office was officially established in 2011, as an attaché to the Embassy of the Republic of Korea to the Republic of Rwanda, to extend and strengthen its development activities in the country.

Located in the compound of the Korean Embassy, KOICA Rwanda Office is constantly seeking to enhance its performance, relations, and engagement with various stakeholders involved in development.
KOICA Rwanda Office is therefore looking for competent candidates for the position of Finance Specialist.

Vision

Contributing to poverty reduction and sustainable development of the Republic of Rwanda in line with Vision 2050 of the Republic of Rwanda and Country Partnership Strategy of the Republic of Korea; further strengthening the partnership of the two countries

Financial & Office Administration Specialist

Duties and Responsibilities

Support financial management and accounting
Provide office administration supports
Provide technical assistance on finance and accounting laws and policies
Communicate and coordinate with partners clearly and effectively
Work harmoniously with colleagues and partners
Manage office space to maintain good working conditions
Arrange meetings and liaise with partners whenever necessary
Perform other administrative tasks as assigned and directed by the management
Plan the appropriate time to meet deadlines and allocate the work effectively and clearly

Minimum Academic/Work Experience requirement:

Academic requirement:

(Mandatory) Bachelor’s Degree
(Preferred) Bachelor’s Degree in Business Administration, Communications, Finance, International Development, Development Studies or related fields

Work requirement

Minimum three years in Finance management or Accounting in Development fields

Required Skills and Competencies:

Good command of English and Kinyarwanda with effective communication skills;
Excellent computer skills (MS office, PowerPoint, and other Software products)
Compliance with standards and regulations
Leading and Innovative working mind
Collaboration within Teams and across boundaries with proactive attitude
Timely reporting skills
Good Communication and organizing skills
Knowledge of the financial & administration field

< Details of duties and responsibilities>

Job	Description	Scope of Work	Output
Financial Management	① Manage and support office finances (salaries, insurance, VAT refund. etc) ② Manage issues with financial institutions (bank) ③ Support financial activities of the management ④ Perform other duties related to finances	Pay salaries, insurances, office bills, VAT refund, and any other payment items under the guidance of the direct supervisor.	Quarterly Report
		Manage issues related to banking and finances under the guidance of the direct supervisor.	Quarterly Report
		Perform duties related to finances under the guidance of the direct supervisor.	Quarterly Report
		Manage financial records, financial documents and office documents under the guidance of the direct supervisor	Office Financial Report
Office Administration	① Manage office affairs ② Purchase office supplies and goods ③ Perform other duties related to office administration	Receive guests, facilitate meetings with partners, make reports and perform other duties related to office affairs under the guidance of the direct supervisor
		Purchase office supplies and assets, maintain assets and facilities, manage inventories of supplies and goods in the office, and perform other duties related to office supplies and goods under the guidance of the direct supervisor
		Support and facilitate office administration, research laws and policies related to finance and accounting, conduct field visits and perform other duties related to office administration under the guidance of the direct supervisor
Others	① Support office affairs, including workshops, business trips, etc ② Perform other duties as assigned and directed by the management	Support official ceremonies, workshops, and any other office events, provide internal training on finance management and perform other duties assigned by the management

JOB APPLICATION PROCEDURE

Interested candidates are required to submit an application letter addressed to Country Director of KOICA Rwanda Office, enclosed and sealed with ① Questionnaire, ② job application summary and ③ detailed C.V., ④ notarized copy of degree certificates and ⑤ past work certificates in related field
The application documents mentioned above (①~⑤) should be submitted to the reception of the KOICA Rwanda Office in Plot No. 10050, 34 KG 13 Ave. Nyarutarama, Kigali until Friday 1st of October, 2021 by 14:00pm.
The Questionnaire, job application summary, and detailed C.V. must be written within 2 pages in English otherwise the application will be disqualified.
The relevant experience will only be effective with a hard copy of the certificates presented at submission and candidates must not be in employment elsewhere when accepting the job offer.
Submitted copies of letter and documents are not to be returned. Only Successful candidates will be contacted and sit for Interview on 7th October, 2021.

KOICA

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Financial & Office Administration Specialist job position. Deadline 1 October 2021

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