Human Resource and Administrative Director job opportunity at University of Tourism,Technology and Business Studies. Deadline 10th November 2021

JOB VACANCY ANNOUNCEMENT

Job Title: Human Resource and Administrative Director

Background of UTB

The University of Tourism, Technology and Business Studies (UTB), is a private Institution of Higher Learning providing programmes in line with the requirements of the Rwandan Framework for Higher Education and Associated code of practice.

Its vision is to become a centre of Excellence in the region for the quality of academic programmes and to be a solution provider for the training of professionals in the area of Hospitality, Tourism, Business, and Information Technology. 

The University of Tourism, Technology and Business Studies (UTB) would like to recruit the Director of Human Resource and Administration.

 Job Description of UTB

The Director of Human Resource and Administration at UTB is in charge of leading and creating initiatives, systems, and best practices to recruit, develop, and train a diverse and high-performing workforce and he/she will build an organizational culture that supports advancement of our mission and strategic plans. The HR and Admin Director will report to the DVC-PAF.

In this executive role, the HR and Admin Director will help lead and develop a plan for staffing and talent strategy, internal communication processes, performance management, and leadership and professional development. Additionally, the HR and Admin Director will drive a strategy to support UTB's efforts to attract, develop, and retain a diverse workforce and encourage innovation, learning, and cross-cultural” collaboration. The HR and Admin Director will review and refresh the core human resource functions including hiring processes, onboarding, and performance management. After assessing UTB's benefits package, the HR and Admin Director will work with the senior management to make and propose changes as needed. He/she is in charge also for evaluating current and building new HR systems will also be necessary.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

Candidate Recruitment, Hiring, and On-Boarding

• Develop and implement targeted recruitment strategies to ensure a robust and diverse applicant pool for all openings.
• Manage the hiring process to ensure consistency across departments and appropriate communication among staff and external stakeholders.
• Provide on-boarding services and staff orientation to all new staff members and ensure department level orientations are standardized and effective.

Professional Development and Performance Management

• Train, coach, and support managers to navigate evaluation, training, promotion, discipline, termination, and other HR issues.
• Collaborate with managers to update job descriptions across the University and implement a system for regular review and revision to descriptions.
• Design and implement an enhanced performance management system for employee evaluation.
• Develop internal staff trainings and identify relevant available external trainings.

Benefits/Payroll Administration

• Evaluate and update UTB's complete benefits plan.
• Research, implement, and maintain salary scales to standardized salary ranges across the University and relative to peer organizations.
• Negotiate benefits plan renewals to balance quality coverage with expenses for the agency and employees.
• Supervise the HR officer for all payroll and benefits administration and payee taxes and RSSB related responsibilities and monitor relevant reports to ensure accuracy.

General HR Administration and Systems

• Understand, interpret, and share relevant laws related to personnel management and ensure all HR processes and actions comply with these laws.
• Manage all HR MIS systems with technical support from the Data Systems Manager.
• Review current HR systems and explore, and ultimately implement, new systems based on organizational needs.

Director of Administration Role (handover of responsibilities will occur over time)

• Maintain relationships with third-party Companies offering services to UTB such as technology maintenance, and security system providers.
• Support planning and budgeting for HR purchases and upgrades.
• Develop and maintain office security protocols.

QUALIFICATIONS

• Master's degree required in a related field such as Human Resources or Organizational Psychology.
• Minimum 7-10 years of HR in HLIs and any other related Business and experience across a range of competencies.
• Demonstrated experience leading HR department(s) through strategic and organizational change.
• Demonstrated initiative in determining new or modifying existing HR policies and procedures and effectively communicating them to staff and Board members.
• Demonstrated organizational leadership and decision-making capability at a senior management level in a collaborative manner.
• Ability to communicate to staff and Board members the short and long-term impact, specific and strategic, of HR policy and procedures.
• Ability to manage budgets and experience working closely with senior management to achieve organizational goals.
• Supervisory experience.
• Excellent verbal and written communications skills, including editing skills with meticulous attention to detail.
• Ability to achieve goals and align interests through cooperation and collaboration with other groups and cross-functional teams, even where no direct reporting relationship exists.
• Demonstrated ability to exercise sound judgment and maintain confidentiality when dealing with sensitive matters.
• Experience with employee relations.

 SALARY/BENEFITS

UTB offers a competitive salary in line with similar Institutions, based on experience and education as well as a comprehensive benefits package.

TO APPLY: Please send the following documents to recruitment@utb.ac.rw and to kabera_callixte@yahoo.com.

 Interested candidates should submit their applications in English not later than 10th November 2021 at 05.00 pm or deposit your application at UTB reception.

• Cover letter
• Resume
• 3 references

All attachments should be in Word or PDF form. No phone calls, please.

This position will remain posted until filled.

UTB is an equal employment opportunity employer

UTB is an Equal Opportunity Employer and actively encourages candidates of diverse backgrounds to apply for employment. Applicants must meet the minimum requirements in terms of qualifications.

Prof. Dr. KABERA CALLIXTE, PhD                                                                                                                   

Vice Chancellor