Rwanda Technical and Purchasing Coordinator job opportunity at One Acre Fund. Deadline 2nd December 2021

About One Acre Fund

Founded in 2006, One Acre Fund supplies 1 million smallholder farmers with the agricultural services they need to make their farms vastly more productive. Our 8,000+ team is drawn from diverse backgrounds and professions. With operations across six core countries in Africa, we make farmers more prosperous by providing quality farm supplies on credit, delivered within walking distance of farmers’ homes, and agricultural training to improve harvests. On average, the farmers we serve harvest 50 percent more food after working with One Acre Fund. 

To learn more about our work, take a look at our Why Work Here blog for more information.

About the Role

The seed processing team grows and processes over 2000 MT of high-quality seed every year. We require experienced and passionate technical backgrounds/ who can easily understand machine requirements to support our plant with coordination of activities, largely about purchasing machine parts and spares to keep our plant running smoothly. Working with the Seed Production and Procurement team will require frequent written and verbal communication with our suppliers and the various teams within One Acre Fund that we are procuring operational goods and services for.

Responsibilities

Market Research

• Conduct market research for technical materials related to seed processing; including but not limited to spare machine parts, construction materials, and operational goods and services

• Maintain the organization's supplier database through continuous market research
• Assess prevailing market prices to estimate financial savings made through the Procurement team
• Maintain long-term business relationships with the organization's suppliers and identify and build new supplier relationships for new or existing products

Purchase

• Execute both domestic and international request for quotations, supplier selection, and purchases
• Negotiate for the best prices for all purchased goods and services
• Follow-up with the Finance team to ensure suppliers are paid in-full and on time
• Build strong relationships with requesting departments to understand their procurement needs
• Support the purchasing team with supplier and category management activities

Quality Assurance

• Quality check goods at the point of delivery point and handle any quality/quantity issues with suppliers
• Maintain quality verification tools/documents and share supporting documents with SAP Data Administrator as per OAF policy.
• Keep track of quality assurance activities(Attention to every stage of delivery, etc) and issues in dedicated tool/system

Deliveries Management

• Negotiate best delivery/payment terms with suppliers
• Ensure in-full reception of goods at the designated delivery location in a timely manner
• Collect all purchase supporting documents from suppliers and share with the SAP Data Administrator per policy.

Transport Management

• Coordinate with the internal Transport team for goods' shipment and delivery
• Control loading and off-loading of goods at the designated delivery location
• Guarantee delivery traceability through use of dedicated documents/tools (e.g. delivery notes and trackers)
• Ensure shipments/deliveries are compliant with OAF transport policy

Systems and processes

• Provide support on procurement projects execution (e.g. supplier database maintenance)
• Work with the Infrastructure team to elaborate procurement plans for their various construction projects
• Identify opportunities for cost savings through upstream supplier relationships

Career Growth and Development

We have a strong culture of constant learning and we invest in developing our people. You’ll have weekly check-ins with your manager, access to mentorship and training programs, and regular feedback on your performance. We hold career reviews every six months and set aside time to discuss your aspirations and career goals. You’ll have the opportunity to shape a growing organization and build a rewarding long-term career.

Qualifications

Across all roles, these are the general qualifications we look for. For this role specifically, you will have:

• One year of experience in procurement or sales of technical materials/services.
• A Bachelor's degree in procurement/supply chain/Logistics/Construction Management/technical field
• Advanced knowledge of construction and technical materials/services
• Strong communication skills with suppliers, peers, and management
• You're a dynamic and proactive person.
• Creativity and risk analysis capacity.
• A hands-on person who constantly looks for alternative solutions to problems
• You have a passion for world-class customer service

Preferred Start Date

As soon as possible

Job Location

Gabiro, Nyagatare

Benefits

Health insurance, paid time off 

Eligibility

This role is only open to citizens or permanent residents of Rwanda.

Application Deadline

2 December 2021

One Acre Fund never asks candidates to pay any money or pay for tests at any stage of the interview process. Official One Acre Fund emails will always arrive from an @oneacrefund.org address. Please report any suspicious communication here (globalhotline@oneacrefund.org), but do not send applications or application materials to this email address.

Diversity, Equity, Inclusion (DEI), and anti-racism are deeply connected to our organization’s mission and purpose. One Acre Fund aspires to build a culture where all staff feel consistently valued, represented, and connected – so that our team can thrive as professionals, and achieve exceptional impact for the farmers we serve.

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender, gender identity, or expression. We are proud to be an equal opportunity workplace.

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