Project Coordinator job position at Haguruka NGO || Deadline 30th November 2021

JOB ADVERTISEMENT

BACKGROUND

Founded in 1991, Haguruka is a non-governmental organization registered under the Rwandan law working towards empowering women and children to claim their rights by improving their access to quality justice across the country. With head office in Kigali (the capital city of Rwanda) the organization has regional offices in Northern, Eastern, Southern, and Western provinces of the country. Its right holders are empowered to claim their fundamental rights from duty bearers in line with relevant international and national legal instruments applicable in Rwanda. Haguruka has a zero-tolerance approach towards sexual exploitation, abuse, and harassment; and the organization implements programs that address the immediate human rights needs of vulnerable women and children while working towards combating Gender-Based Violence (GBV) and promoting gender equality. HAGURUKA thematic focus areas are: 1) Legal aid and psychosocial counseling support, 2) Awareness-raising and social mobilization, 3) Capacity building of partners and stakeholders; and 4) Research and advocacy.

Funded by USAID, Haguruka, Legal Aid Forum (LAF), Lawyers of Hope (LoH), Rwanda Bar Association (RBA) and DiDe Rwanda are implementing a five-years program entitled “Dufatanye Kubaka Ubutabera (DKU)” Activity (“Let’s strengthen access to Justice in Rwanda”). The programme aims (1) to improve citizens’ knowledge of their rights and expand access to and improvement of quality of legal services through public defenders, private lawyers, and legal aid services – particularly for vulnerable communities, including women, youth, and early representation of individuals charged with criminal offences, (2) to Reinforce the capacity of the Ministry of Justice Access to Justice Bureaus, prosecutors, and other court officials on the use of the IECMS (3) to Strengthen Alternative Dispute Resolution (ADR) Mechanisms, including support for the soon-to-be adopted Alternative Dispute Resolution Policy in Rwanda for its effective implementation, and (4) to help the justice system in Rwanda identify new modalities and innovative approaches to sustain the provision of legal services as the country responds to and recovers from COVID-19.

With the above background, Haguruka is recruiting “a qualified Project Coordinator” who will assume overall responsibility for the project, quality, and effectiveness.

MAJOR RESPONSIBILITIES INCLUDE:

• Maintaining and monitoring project plans, project schedules, work hours, budgets, and expenditures.
• Organizing, attending, and participating in stakeholder meetings.
• Documenting and following up on important actions and decisions from meetings.
• Communicate regularly with upper management regarding project status and completion dates.
• Preparing necessary presentation materials for meetings.
• Ensuring project deadlines are met.
• Determining project changes.
• Coordinating and overseeing legal aid department tasks/activities.
• Adhere to budget by monitoring expenses and implementing cost-saving measures.
• Manage project-related paperwork by ensuring all necessary materials are current, properly filed and stored
• Use project management tools to track project progress, generate reports, and track project status.
• Undertaking project tasks as required.
• Handle multiple tasks on a daily basis and drive each one from start to finish.
• Constantly be developing project strategies that reduce risk, increase efficiency, and assure quality assurance control.
• Ensuring projects adhere to frameworks and all documentation is maintained appropriately for each project deliverable.
• Assess project risks and issues and provide solutions where applicable.
• Ensure stakeholder views are managed towards the best solution.
• Preparing annual and quarterly, and monthly reports of the project.
• Oversee project tasks, project documentation, project schedules, project risks, and reports on all findings with the project team, and manager, and donors.
• Mainstreaming and making sure that cross-cutting issues are implemented and reflected in reporting such as gender, disability, and safeguarding policies/ procedures in the program activities
• Perform additional administrative duties as required.

REPORTING

The Project Coordinator will report to the Programmes Manager or his/her designee.

QUALIFICATIONS AND TECHNICAL SKILLS ESSENTIAL(E) AND DISERABLE (D)

• At least Bachelor’s degree in law, social sciences, or other related fields. E
• A minimum of 4 years of professional experience with progressively responsible experience in project coordination. E
• Fluency in spoken and written English for purposes of writing all reports, without the need for more than minor edits by the programme management. D
• Hands-on experience with project management tools. E
• Ability to work on tight deadlines, and competent in using Microsoft Office applications such as Word and Excel. D
• Familiarity with risk management and quality assurance control. D
• Skilled to perform budget forecasting and expenditure as well as ensured compliance in budget consumption. D
• Possesses data analysis and interpretation skills. D
• Expertise in report writing and/or professional documentation creation. D

SUBMISSION DEADLINE

Interested candidates with required skills and competences are requested to submit their applications addressed to HAGURUKA Executive Secretary at info@haguruka.org.rw The applications file includes a motivation letter and CV.

The applications will be accepted not later than November 30, 2021 at 5:00 pm (local time).

Note:

• Female candidates are strongly encouraged to apply.
• Only short-listed candidates will be contacted for written tests and interviews.

Done at Kigali on November 25, 2021   

____________________

UMURERWA Ninette

National Executive Secretary

HAGURUKA