WAREHOUSE OFFICER JOB POSITION. DEADLINE 15TH JULY 2022

BIBLE SOCIETY OF RWANDA

Job announcement

Introduction

The Bible Society of Rwanda (BSR) is a Christian organization and a member of the World Fellowship of National Bible Societies joined together as United Bible Societies (UBS) with their common task of achieving the widest possible, effective and meaningful distribution of Holy Scriptures and to help people to interact with the Word of God. 

The Bible Society of Rwanda wishes to recruit a suitable candidate to fill the following vacant positions: 

WAREHOUSE OFFICER 

Category: Officer 

Type: Full time with an open ended contract

Duty Station: Kigali

Number of positions: 1

 Key Primary Responsibilities

• To ensure proper management of BSR warehouse and stock
• To distribute the Scriptures to the customers according to their request
• To prepare proforma invoice, invoices (Electronic & Physical) and data entry of Bible distribution in the software 
• To prepare and submit regulary reports of the stock movement any other time requested
• To keep updated stock cards based on stock movement report
• To conduct & facilitate regular physical inventory/stocktaking 
• To analyse the Stock rotation and movement for all types of Scriptures available and report it on time
• To fill in and reconcile daily stock cards A & B (Manual & Electronic records)
• To fill in the forms (records) of stock for incoming and outgoing movements
• To pleasantly deal with customers to ensure their satisfaction
• To receive and handle customer’s complaints, guide them and provide relevant information
•  To comply with Scripture distribution policies
•  To record daily all stock transactions in Scripture distribution books and receipts to facilitate internal control
• To propose eventual stock write offs to BSR management team for decision
•  To monitor stock movements, levels and write offs to avoid stock out
• To keep the stock of stationaries and other materials, filing and managing their distribution to the staff in need
•  To make periodic reports (weekly, monthly, quarterly, annual and other required time) 
• To perform any other assignment given by the employer for the benefit of BSR 

Basic requirements for the post

• To be a Rwandan under 45 years’ old
• Holding a bachelor’s degree in stock/warehouse/supplain chain management, Finance and any other related fields
• Proven working experience at least of three years in this field
• Having computer skills on MS Offices and accounting software - Quickbooks
• Ability to compile detailed reports
• High attention to detail and excellent analytical skills
• Problem-solving skills 
• Ability to deal with customers 
• Fluency in English, French and Kinyarwanda 
• To be an active and committed Christian in a BSR Church member 

INTERNAL AUDITOR 

• Category: Officer 

•  Type: Part time with a one-year contract with a possibility of renewal  

•   Duty Station: Kigali

•  Number of positions: 1

Key primary responsibilities:

• To perform the full audit cycle including risk management and control management over operations’ effectiveness, financial reliability and compliance with all applicable directives and regulations
• To obtain, analyse and evaluate accounting documentation, previous reports, data, flowcharts and other related operations.
• Identify loopholes and recommend risk aversion measures and cost savings
• Evaluate the efficiency of risk management procedures that are currently in place. 
• Evaluate whether processes and procedures are functioning properly and make recommendations on how to improve internal controls and management processes. 
• Verify the existence of assets and recommend proper safeguards for their protection.
• Investigate reported occurrences of fraud, embezzlement, theft, waste, etc.
• Analyzing the organizational policies, processes and procedures that are complying with relevant laws and regulations
• Maintain open communication with management and audit committee
• Prepare and present reports that reflect audit’s results and document process
• To perform any other assignment given by the employer for the benefit of BSR

Requirements and skills

• To be a Rwandan under 45 years’ old
• Holding a bachelor’s degree in Accounting or Finance and any other related fields
• Proven working experience at least of three years in Auditing 
• Advanced computer skills on MS Office, accounting software and databases
• Ability to manipulate large amounts of data and to compile detailed reports
• Proven knowledge of auditing standards and procedures, laws, rules, and regulations
• High attention to detail and excellent analytical skills
• Problem-solving skills
• The ability to work with minimal supervision 
•  Fluency in English, French and Kinyarwanda 
• To be an active and committed Christian in a BSR Church member 

Key documents to be submitted on both positions: 

• Application letter addressed to the General Secretary of the BSR 
• Detailed Curriculum Vitae (CV) with related documents 
• Copy of ID
• Copy of Degree
• Updated Recommendation Letter of the Legal Representative of BSR Member Church 
• Criminal record taken within the last 90 days 

Application 

The key documents for application will be submitted to the BSR office at Kacyiru, Gasabo District, BP 788 Kigali, KG 571 ST – 22 with mention. The Deadline date for submission is July 15, 2022 at 12:00 PM. Please note that Only shortlisted applicants will be contacted. 

The BSR Management