8 Job positions at BRAC. Deadline 30 May 2023

6 Job Positions of Program Officers at BRAC | Kigali : Deadline: 30-05-2023

JOB OPPORTUNITY

Introduction

BRAC International is a leading nonprofit organization with a mission to empower people and communities in situations of poverty, illiteracy, disease, and social injustice. Our approach is grounded in the conviction that people living in vulnerable situations can be agents of change if they are empowered with the tools, skills, and hope they need to change their lives. We design proven, scalable solutions that equip people with the support and confidence they need to achieve their potential. BRAC’s institutional expertise on successfully implemented programmes is applied across 10 countries, touching the lives of over 130 million people, where our models are adapted according to the country’s context.

In 2022, the Mastercard Foundation in partnership with BRAC International (BI) announcing an initiative that will create positive and measurable impact for 1.2 million adolescent girls and young women and 9.5 million people across seven countries in East and West Africa, including Ghana, Kenya, Liberia, Rwanda, Sierra Leone, Tanzania, and Uganda.

There is mounting urgency to support adolescent girls and young women (AGYW) living in poverty, which has been further amplified by the global pandemic. Through this partnership, scalable economic development approaches will be delivered in communities to foster the agency and voice of AGYW. They will have the opportunity to fulfill their aspirations, achieve sustainable livelihoods, and engage in advocacy issues.

BRAC International will implement an integrated and holistic model to address the various life cycles of a young woman living in poverty, ensuring she is able to transition safely from adolescence to adulthood. She will be equipped with the appropriate skills, tools, and access to finance to effectively exercise her agency and build a fulfilling and productive livelihood.

In preparation for the launch of the program, BRAC International is seeking applications from competent, dynamic and self-motivated individuals to fill the following position in Rwanda

Position: Program Officers

Job Location: Nyanza/Huye

Number of positions: 6

Contract nature: Two years renewable depending on the performance  

Job Summary

The Program Officer ( Social Empowerment, Development and Livelihoods) will be responsible for enhancing targeted households with improved social-economic capabilities through social empowerment, and the establishment of Self-Help Groups focusing on Adolescent girls and boys, youths, young women and men and People Living with Disability to nature access to resilient livelihood opportunities by initiating agricultural based income generating activities, financial Inclusion and entrepreneurial skills within the communities of Huye and Nyanza. Specifically, S/he will be supporting the operation of Early Child Development, Youth Development Centres, asset transfers, Monitoring and evaluation, conducting rapid market assessments and increasing sustained access to incomes through Climate smart Agriculture and Village Savings and Loans Associations (VSLAs). S/He will play a pivotal role in providing technical and management support to project activities on facilitating sustainable livelihoods interventions as well as ensuring coordination with local government structures at the community level. 

Key Duties/Responsibilities: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

Assist in developing and updating the project plan and support the project team in the implementation of social empowerment, social development and economic development activities including project identification, assessment and registration.

Facilitate the development of project progress documentation including not limit to weekly, monthly, quarterly and annual reporting.

Lead and facilitate capacity building activities and skills development of adolescent girls and boys, youth, young women and men and persons with disabilities and any related activities.

Support the development of MEAL systems for collecting, tracking, analysing, and reporting the progress of project activities against targets and expected outcomes.

Day-to-day management of direct project participant database activities including participant tracking tools, contracts, timesheets, relevant equipment and coordination with the related stakeholders.

Coordinate the design and implementation of learning studies.

Ensure implementation of quality and timeliness of project participant activities through effective planning, monitoring, and reporting of progress against targets and indicators.

Participate and coordinate with MEAL department to conduct needs assessment process and provide support in participant identification and data collection.

Work closely with the Project Coordinator to ensure risks are appropriately managed, including financial, safety and security, programmatic, and reputational risks.

Ensure that policies and guidelines as laid down in BRAC International operational manuals and policies are adhered to at all times.

Ensure adherence to BRAC International Code of Conduct and Child Protection Policy and standards of integrity.

Facilitate community participation in project planning, implementation, and monitoring in coordination with the Area Manager, MEAL Officer and other project related staff.

Enhance positive relationships with community leaders and other stakeholders, ensuring that project activities are well-received and effectively communicated.

Contribute in maintaining a safe and positive working environment for all project staff and project participants.

Report immediately all project’s security challenges and incident reports and assist the Area Manager in the preparation of project reports including daily updates and weekly reports.

Support the Area Manager and field teams in all aspects of program implementation to ensure timely, Accurate, and thoughtful completion of deliverables.

Any other duties as assigned

Safeguarding Responsibilities

Ensure the safety of team members from any harm, abuse, neglect, harassment and exploitation to achieve the programme’s goals on safeguarding implementation

Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment

Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action

Follow the safeguarding reporting procedure in case any reportable incident takes place and encourage others to do the same

Education and Experience:

Bachelor’s degree in any of the following or related fields: Social Sciences, Sociology, Psychology, International development, Agriculture, Education, Business related degrees

2+ years relevant experience in implementing results-based social empowerment and social economic development activities

Demonstrated relevant technical skills in analyzing and interpreting quantitative and qualitative data.

Experience and knowledge of reporting procedures, program accountability best practices, guidelines, and tools for monitoring, evaluation and learning.

Ability to work well in a team and with various partner organizations

Ability to use a computer with proficiency in Microsoft Office programs, i.e., Excel, Word, PowerPoint, etc.

Fluency in written and spoken English and Kinyarwanda.

Ability to perform and prioritize multiple tasks;

Willing to be able to travel within the working areas of Huye, Nyanza and other areas as required.

High degree of professionalism and ability to deal sensitively with confidential material;

Strong interpersonal (verbal and written) communication skills.

Success Factors

The successful Program Officer will combine exceptional technical skills and experience in maintaining community and government relationships. S/he will have previous experience in working in multi sectoral youth, education, livelihoods, and social development projects.

S/he will have an outstanding ability to design and provide technical oversight of innovative programs within the current and future program structure of BRAC International.

S/he will also have proven experience with cross-cultural team and capacity building, individual staff development and strong mentoring skills. The successful candidate will be able to provide oversight across the country portfolio.

S/he should be willing to travel to remote project locations, have a strong initiative to work in communities and vulnerable adolescent boys and girls, young women and men, support coordination with community leaders, and ensure high quality implementation and

If you feel you are the right match for the above-mentioned position, please follow the application instructions accordingly:

Candidates need to send a signed Cover letter in PDF format indicating the title of the position applied for, an updated CV mentioning educational grades, years of experience, and notarized copies of academic qualifications. All those documents should be sent through email: recruitment.rwanda@brac.net, Application deadline is 30th  May 2023 

Please note that only shortlisted candidates will be called for interview.

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Human Resources and Safeguarding Managerat BRAC | Kigali :Deadline: 30-05-2023

JOB OPPORTUNITY

Introduction

BRAC International is a leading nonprofit organization with a mission to empower people and communities in situations of poverty, illiteracy, disease, and social injustice. Our approach is grounded in the conviction that people living in vulnerable situations can be agents of change if they are empowered with the tools, skills, and hope they need to change their lives. We design proven, scalable solutions that equip people with the support and confidence they need to achieve their potential. BRAC’s institutional expertise on successfully implemented programmes is applied across 10 countries, touching the lives of over 130 million people, where our models are adapted according to the country’s context.

In 2022, the Mastercard Foundation in partnership with BRAC International (BI) announcing an initiative that will create positive and measurable impact for 1.2 million adolescent girls and young women and 9.5 million people across seven countries in East and West Africa, including Ghana, Kenya, Liberia, Rwanda, Sierra Leone, Tanzania, and Uganda.

There is mounting urgency to support adolescent girls and young women (AGYW) living in poverty, which has been further amplified by the global pandemic. Through this partnership, scalable economic development approaches will be delivered in communities to foster the agency and voice of AGYW. They will have the opportunity to fulfill their aspirations, achieve sustainable livelihoods, and engage in advocacy issues.

BRAC International will implement an integrated and holistic model to address the various life cycles of a young woman living in poverty, ensuring she is able to transition safely from adolescence to adulthood. She will be equipped with the appropriate skills, tools, and access to finance to effectively exercise her agency and build a fulfilling and productive livelihood.

In preparation for the launch of the program, BRAC International is seeking applications from competent, dynamic and self-motivated individuals to fill the following position in Rwanda

Position: Human Resources and Safeguarding Manager

Job Location: BRAC Rwanda Country Office

Number of positions: 1

Salary: Negotiable

Job Summary

The position holder will lead BRAC Rwanda’s Human Resource and Safeguarding department and uphold our responsibilities to the vulnerable adults and children participating in our programmes, create a safe working environment for our staff and associated personnel, and help to ensure all those involved in our work uphold the highest ethical standards and are safeguarded against any form of harassment, exploitation and abuse.

He/ She will be responsible for providing leadership in designing, developing, and implementing strategies and systems in support of attracting, developing, and retaining a committed, competent, and productive staff to effectively deliver successful development programs in Rwanda. The successful candidate will support and advise the Country Director on key HR issues, HR policies, and local labour laws. Further, he/ she will lead safeguarding activities for all programmes in the country with a focus on the Accelerating Impact for Young Women programme (AIM). 

Key Duties/Responsibilities: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  

Human Resource Management:

Contribute to the development of policies, guidelines, and criteria for the management employees in Rwanda that are complaint with Government of Rwanda labour and employment rules and regulations.

Work closely with management to coordinate the Performance Management Process in compliance with policy; including distribution and collection of documents, scheduling meetings, tracking and reviewing forms as they are received.

Mange employee benefits in compliance with labour laws to include, responding to requests for leave balances, advising staff on the procedures for taking leave, following up on required documentation for taking leave or returning from leave, maintaining an accurate record of all leave and ensuring the leave trackers are updated monthly, ensuring leave requests are filed in the personnel files, ensuring leave carry over balances are communicated at the end of each calendar year.

Prepare Public Holiday calendar and send out notifications.

Develop job descriptions ensuring they are in BRAC International format according to job classification and include BRAC International values.

Prepare the monthly Payroll for review by drafting a memo that documents all the employee changes in the month (new hires, terminations, reclassifications, supervisor changes, maternity leave etc.) with appropriate documentation (contract amendments etc.) are included.

Ensure documentation for all personal, job and employment actions are in the personnel files.

Prepare final pay statement for terminating staff ensuring accuracy and compliance with policy.

Ensure and support Employee Training and Professional Development including managing staff requests for professional development and tracking documentation.

Lead internal communications to staff, such as amendments to the employee handbook, end/beginning year activities, performance review process, public holidays, benefits changes and new policies.

Maintain a communication board and a job board ensuring all legal postings; job vacancies and staff communications.

Perform exit interviews and filing system.

Safeguarding:

Lead the implementation of the six Safeguarding and sub-set of policies by training the country leads of programmes/departments, AIM project leads, Microfinance programme leads and build up a pool of trainers to ensure 100% staff, partners, volunteers, consultants and service providers receive training and refreshers on the safeguarding policies, prioritizing AIM project staff and partners;

Ensure the country management and programme leads champion safeguarding;

Act as the primary reporting avenue for safeguarding related concerns/violations and be the key resource for survivors, ensuring their safety, security and providing survivor support services in line with a survivor-centered approach;

Conduct safeguarding risk assessment and integrate safeguarding measures in programmes; and operations with support from the Regional and Head Office Safeguarding units;

Lead case management of safeguarding violations ensuring that BRAC Rwanda meets its donor obligations to report safeguarding violations without delay;

Develop capacity of staff to conduct sensitive investigations and produce high quality investigation reports, maintaining confidential investigation case files;

Ensure organizational reporting and response mechanisms are functional, practical and community-friendly;

Lead the process of identifying, mapping and regularly updating local support services available to survivors across the country in all the regions where programmes operate, prioritizing the AIM programme;

Maintain the online safeguarding case management system, reviewing incidents submitted and ensure timely follow-up actions;

Lead the annual safeguarding budgeting process for BRAC Rwanda, monitoring expenditure and follow up actions with support from the Regional and Head Office Safeguarding units;

Prepare quarterly reports of reported cases for reporting to BI management;

Review monitoring and audit review findings and address gap areas;

Create impactful presentations for senior management on reported cases and trend analysis;

Participate in program design meetings and kick-off workshops to facilitate inclusion of risks, planning and strategy with regard to safeguarding;

Represent BRAC Rwanda at external meetings (i.e., Safeguarding cluster/network groups)

Supervise the officers/interns who will be working in the Safeguarding unit, providing them effective supervision and mentoring so that they have a positive learning experience. 

Education and Experience:

At least 7+ years of relevant experience or Masters and 5+ years of experience in Human Resource Management and Safeguarding in an International development context.

At least 3 years of Management experience working in International Human resources, demonstrated experience in the areas of safeguarding, protection, gender or GBV in any reputed organization.

Knowledge, Skills & Competencies

Excellent organizational skills with the ability to manage time effectively and get stuff done;

Excellent conceptual and analytical skills with regards to Human Resource and safeguarding

Ability to build trust among stakeholders to report safeguarding violations

Ability to maintain the highest level of confidentiality and sensitivity

Demonstrated sensitivity and discretion when handling confidential information

Demonstrated ability to be professional, calm, flexible, resilient, solution oriented, and creative;

Knowledge of international standards of Human resource management and safeguarding and ability to implement best practices

Experience of conducting complex and sensitive investigations and preparing investigation reports and guiding other teams to do so

Ability to work strategically and practically with multiple stakeholders

Strong facilitation and presentation skills

Experience of designing and delivering training and capable of delivering messages appropriately to a variety of audiences

Clear communication and public speaking skills

Capable of working both individually and as part of a team

Excellent relationship management skills and ability to communicate in all forms (written, verbal, negotiation, presentation skills)

Ability to prioritize and deal with competing demands to deliver results

Ability to work under pressure and manage tight deadlines

Excellent Excel and PowerPoint skills

If you feel you are the right match for the above-mentioned position, please follow the application instructions accordingly:

Candidates need to send a signed Cover letter in PDF format indicating the title of the position applied for, an updated CV mentioning educational grades, years of experience, and notarized copies of academic qualifications. All those documents should be sent through email: recruitment.rwanda@brac.net, Application deadline is 30th May 2023.

Please note that only shortlisted candidates will be called for interview.

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Procurement and Logistics Coordinator at BRAC | Kigali :Deadline: 30-05-2023

JOB OPPORTUNITY

Introduction

BRAC International is a leading nonprofit organization with a mission to empower people and communities in situations of poverty, illiteracy, disease, and social injustice. Our approach is grounded in the conviction that people living in vulnerable situations can be agents of change if they are empowered with the tools, skills, and hope they need to change their lives. We design proven, scalable solutions that equip people with the support and confidence they need to achieve their potential. BRAC’s institutional expertise on successfully implemented programmes is applied across 10 countries, touching the lives of over 130 million people, where our models are adapted according to the country’s context.

In 2022, the Mastercard Foundation in partnership with BRAC International (BI) announcing an initiative that will create positive and measurable impact for 1.2 million adolescent girls and young women and 9.5 million people across seven countries in East and West Africa, including Ghana, Kenya, Liberia, Rwanda, Sierra Leone, Tanzania, and Uganda.

There is mounting urgency to support adolescent girls and young women (AGYW) living in poverty, which has been further amplified by the global pandemic. Through this partnership, scalable economic development approaches will be delivered in communities to foster the agency and voice of AGYW. They will have the opportunity to fulfill their aspirations, achieve sustainable livelihoods, and engage in advocacy issues.

BRAC International will implement an integrated and holistic model to address the various life cycles of a young woman living in poverty, ensuring she is able to transition safely from adolescence to adulthood. She will be equipped with the appropriate skills, tools, and access to finance to effectively exercise her agency and build a fulfilling and productive livelihood.

In preparation for the launch of the program, BRAC International is seeking applications from competent, dynamic and self-motivated individuals to fill the following position in Rwanda

Position: Procurement and Logistics Coordinator

Job Location: Country Office- Kigali

Salary: Negotiable

Job Summary

The Procurement and Logistics Officer will lead and support country procurement and logistics

across all field operations, oversee and lead all country inventory and purchasing personnel and

systems; and develop, support, and implement long-term strategic partnerships, be part of a very

agile and highly motivated team, the successful candidate must possess a high level of

organization and flexibility, thrive in a fast-paced, high-volume, and dynamic environment, and

provide a broad range of critical support, including while in the field. Supportive functions

include processing service contracts, leases, and rental agreements; assisting in coordinating

logistics and travel arrangements; preparing and managing tenders and bids, supporting project

trainings, workshops, meetings, and surveys in the field, and other duties as assigned.

Key Duties/Responsibilities:  

Conduct all procurement related activities and ensure compliance with BRAC International, donor and Government of Rwanda procurement and logistic policies and procedures, and national laws.

Ensure all purchases of goods and services comply with procurement policies and guidelines and that all supporting documentation is up to date.

Coordinate and ensure all project related purchases are processed, reviewed, and approved in the procurement system and in accordance with BRAC International procedures.

Maintain records of all transactions, quotations, procurement process, copies of records of expenditure, receipts, etc. in an efficient filing system ensuring all records are accounted for and easily accessible by relevant officers.

Negotiate effectively with suppliers of commodities and services for the best overall value to the organisation.

Receive and process incoming requests based on provided specifications and confirm any other relevant information from requestors and seek recommendations from BRAC International Regional and Headquarters as appropriate.

Maintain a database of reliable vendors for supplies, goods, and services.

Manage the co-ordination of procurement prequalification process of suppliers, ensuring vendor clearance/checks through System for Award Management (SAM check) for all vendors, Rwanda Revenue Authority (RRA) TIN checks for local vendors and all vendor forms are all in place.

Coordinate and monitor the delivery of ordered goods and services and ensure all received goods and services are in accordance with the terms and specifications of the purchase order.

Ensure quality delivery of purchased goods and services.

Spearhead payment preparation and documentation and liaise closely with the Program Manager and Finance Manager concerning payment of purchased goods and services.

Assist with processing and maintenance of service contracts, lease, and rental agreements etc.

Assist in tracking office supplies to ensure adequate stocks are maintained.

Maintain procurement and inventory tracker and ensure its updated monthly.

Track all expendable and non-expendable property in compliance with BRAC International, donor and government of Rwanda policies and procedures and assist management with asset disposal as appropriate.

Provide travel and administrative support to the project team and consultants.

Organize all team logistics including arranging hotel accommodation, transportation, and conference facilities while ensuring project visibility.

Track the movement of vehicles for trips outside the office and ensure the vehicles are timely serviced and, in a road, worthy condition.

Supervise BRAC NGO drivers.

Maintain compliance with MSI’s safety procedures at all times and contribute to building a strong culture of staff safety on the project.

Manage the contract for regular vehicle maintenance.

Reconcile all payments made at the end of every month and submit a detailed report on the fleet and costs incurred by BRAC NGO and AIM project.

Verify all fuel and maintenance bills and ensure that accurate amounts are paid to respective vendors.

Ensure that there is a continuous supply of oils and lubricants (fuel).

Develop quarterly plans and forecasts for all driver and motor vehicle needs.

Assign vehicles and drivers according to the location, duration and condition of vehicles.

Ensure BRAC International and AIM project assets including motor vehicles are utilized in an effective and efficient manner.

Safeguarding Responsibilities

Ensure the safety of team members from any harm, abuse, neglect, harassment and exploitation to achieve the programme’s goals on safeguarding implementation

Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment

Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action

Follow the safeguarding reporting procedure in case any reportable incident takes place and encourage others to do the same

Education and Experience:

Bachelor’s degree or equivalent in Business Administration, Supply Chain Management, Procurement and Logistics Management/ Public Administration or any other related field required.

Diploma in Purchasing and Supplies Management is preferred.

Membership of a Professional Body such as Chartered Institute of Procurement and Supplies (CIPS) etc is preferred.

5 + years of paid work experience in Procurement and Logistics.

3+ years of work experience in an NGO managing different donor grants.

Knowledge and Skills

Demonstrated excellent computer skills for Microsoft Word, Excel, Access and Outlook.

Demonstrated strong organizational and time management skills.

Strong communication skills as well as written and verbal English, Kinyarwanda skills

Work and make decisions independently and contribute to overall operations at management levels

Exercise good judgment and seek guidance as appropriate when confronted with unanticipated problems.

Maintain a high-performance standard with attention to detail, completing tasks within set timeframes

Manage large and diverse workload under pressure with competing priorities

Maintain the integrity of official records

Analyse and solve complex problems and make sound decisions

Work with minimal supervision and ability to work in a multi-cultural environment required 

Success Factors

The successful Procurement and Logistics Officer will combine exceptional people management skills and experience in managing procurement and logistics in a fast- paced environment. S/he will have previous experience in working in an NGO implementing multi sectoral youth, education, livelihoods, and social development projects.

S/he will have an outstanding ability to provide solutions to complex challenges, provide oversight of innovative programs within the current and future program structure of BRAC International.

S/he will also have proven experience with cross-cultural team and capacity building, individual staff development and strong mentoring skills. The successful candidate will be able to provide oversight across the country portfolio.

S/he should be willing to travel to remote project locations, have a strong initiative to work in communities and vulnerable adolescent boys and girls, young women and men, support coordination with community leaders, and ensure high quality implementation and accountability.

If you feel you are the right match for the above-mentioned position, please follow the application instructions accordingly:

Candidates need to send a signed Cover letter in PDF format indicating the title of the position applied for, an updated CV mentioning educational grades, years of experience, and notarized copies of academic qualifications. All those documents should be sent through email: recruitment.rwanda@brac.net, Application deadline is 30th May 2023 

Please note that only shortlisted candidates will be called for interview.