Academic Program, Examination & Timetabling Officer Rukara Campus-Under Statute at UNIVERSITY OF RWANDA : Deadline: Aug 29, 2023

Job Description

Post Level 5.II

Organize and conduct examinations:

 Receive Exams questionnaires, multiply, keep and distribute them among Invigilators

 Allocate students in rooms for both CATs and final Exams

 Monitor the whole Examination conduct process for both CATs and Final Exams

 Handling all communication of exams to external examiners, and transmitting their comments to internal examiners and relevant bodies in liaison with the Director Teaching and Learning Enhancement;

Prepare timetables and academic calendars

 Elaborate Academic calendars

 Elaborate teaching timetables in collaboration with HODs

 Elaborate CATs as well as Final Examinations timetables

 Elaborate Invigilation timetables

General Administration of examinations

 Oversee the supervision of exams;

 Prepare examination cards and ensure that only students with examination cards are allowed to sit exams;

 Coordinate all actives related to external examiners;

 Keep all exam results files;

 Ensure that the examination rooms are ready before the exam time

Marks Processing:

 Coordinate all activities related to the Marks processing of all Departments, Students’ Data entry and Students attendance

 Verify all the previous examination marks records in the system and ensure their accuracy;

 Develop and update continuously a database of all students in each Department;

 Entering student Continuous Assessment Tests and Examinations marks of each semester in the system and update existing student marks based on the new results entered in the system after approval by the College Registrar;

 Prepare student statement of results and academic transcripts;

 Update marks basing on students’ complaints handled and submitted by the HoDs;

 Produce students’ academic performance report every semester and wherever is required;

 Maintain a proper filing system of all the students’ records;

 Ensure and maintain accuracy and integrity of College academic examinations records;

 Update marks basing on students’ complaints handled and submitted by the HoDs;

 Produce students’ academic performance report every semester and wherever is required;

 Maintain a proper filing system of all the students’ records;

 Ensure and maintain accuracy and integrity of College academic examinations records;

Preparing teaching and examinations timetable

 Prepare and publish teaching timetable for every semester;

 Prepare and timely publish examination time table;

 Recording class attendance on daily basis during teaching period and providing periodic report (weekly, monthly, etc.)of the class attendance.

Minimum Qualifications

Bachelor’s Degree in Management

0 Year of relevant experience

Masters in Management

0 Year of relevant experience

Bachelor’s Degree in Computer Science

0 Year of relevant experience

Master’s Degree in Computer Science

0 Year of relevant experience

Bachelor’s Degree in Education

0 Year of relevant experience

Master’s Degree in Education

0 Year of relevant experience

Competency and Key Technical Skills

Integrity

Strong critical thinking skills and excellent problem solving skills.

Inclusiveness

Accountability

Communication

Teamwork

Client/citizen focus

Professionalism

Commitment to continuous learning

Time management skills

Ability to really listen to customers

High standards of professional ethics and Secrecy

Efficient, effective and economic use of resources

Responsive, prompt, effective, impartial and equitable provision of services

Devotion and serving public interest

Accountability for administrative decisions

Transparency and provision to the public of timely and accurate information

Zero tolerance to corruption, rape and sexual harassment

Decency and integrity

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