Job Description
Post Level: 5.II
Managing Line Manager’s agenda
Keep the diary of appointments of the Line Manager.
Receive and orient visitors of the Line Manager.
Prepare the Line Manager travels, missions and meetings.
Prepare minutes of meetings organized in the Line Managers’ Office
Ensuring proper filing and orientation of documents in the office of the Line Manager.
File both electronic and hard documents in the office of the Line Manager.
Orient correspondences and monitor to ensure that feedback is provided.
Make sure that the confidential documents are recorded, treated and put in a safe custody
Receiving official mails and Calls of the Line Manager.
Receiving text messages or telephone calls for the Line Manager.
Responding to the Line Manager of the corrections documents / files before it is signed.
Typewrite texts from the Line Manager.
Records keeping and registration of students marks in some offices concerned
Minimum Qualifications
Bachelor’s Degree in Secretarial Studies
0 Year of relevant experience
Bachelor’s Degree in Public Administration
0 Year of relevant experience
Bachelor’s Degree in Administrative Sciences
0 Year of relevant experience
Bachelor’s Degree in Sociology
0 Year of relevant experience
Bachelor’s Degree in Office Management
0 Year of relevant experience
Bachelor’s Degree in Linguistics
0 Year of relevant experience
Bachelor’s in Social Sciences
0 Year of relevant experience
Competency and Key Technical Skills
Integrity
Strong critical thinking skills and excellent problem solving skills.
Inclusiveness
Accountability
Communication
Teamwork
Client/citizen focus
Professionalism
Commitment to continuous learning
Time management skills
Ability to really listen to customers
High standards of professional ethics and Secrecy
Efficient, effective and economic use of resources
Responsive, prompt, effective, impartial and equitable provision of services
Devotion and serving public interest
Accountability for administrative decisions
Zero tolerance to corruption, rape and sexual harassment.
Decency and integrity
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