Job responsibilities
Receive and check incoming and outgoing Finance mails;
Record incoming and outgoing Finance mails;
Ensure timely distribution of all Incoming/outgoing invoices;
Facilitate Suppliers to access needed documents;
Regularly check and dispatch mails received in Finance;
Ensure the security of Finance correspondences;
Write and submit on regular basis (monthly and quarterly) reports;
Maintain a current and accurate filing system;
Ensure timely filling of Finance documents;
Determine Finance documents to be sent to MINICT Documentation and Archives Office;
Take minutes of meetings chaired by Director of Administration and Finance and file reports;
Receive and answer all Finance phone calls and record necessary information related to Finance;
Digitize all received supporting documents.
Minimum qualifications
Advanced Diploma in Secretarial Studies
0 Year of relevant experience
2. Advanced Diploma in Office Management
0 Year of relevant experience
3. Bachelor’s Degree in Secretarial Studies
0 Year of relevant experience
4.Bachelor’s Degree in Public Administration
0 Year of relevant experience
5. Bachelor’s Degree in Administrative Sciences
0 Year of relevant experience
6. Bachelor’s Degree in Sociology
0 Year of relevant experience
7. Bachelor’s Degree in Management
0 Year of relevant experience
8. Bachelor’s Degree in Communication
0 Year of relevant experience
9. Bachelor’s Degree in Development Studies
0 Year of relevant experience
10. Bachelor’s Degree in Office Management
0 Year of relevant experience
11. Bachelor’s Degree in Political Sciences
0 Year of relevant experience
12. Bachelor’s Degree in Marketing
0 Year of relevant experience
13. Bachelor’s Degree in Customer Relations
0 Year of relevant experience
14. Bachelor’s Degree in Accounting
0 Year of relevant experience
15. Bachelor’s degree in travel and tourism management
0 Year of relevant experience
16. Bachelors Degree in Finance
0 Year of relevant experience
17. Bachelor’s Degree in Hospitality Management
0 Year of relevant experience
18. Bachelor’s Degree in Business Administration
0 Year of relevant experience
19. Office Management and Administration
0 Year of relevant experience
20. Office Management and Administration
0 Year of relevant experience
21. Bachelor’s Degree in Logistics and Supply Chain Management
0 Year of relevant experience
22. Bachelor’s Degree in Social work
0 Year of relevant experience
Required competencies and key technical skills
Integrity
2. Strong critical thinking skills and excellent problem solving skills.
3. Inclusiveness
4. Accountability
5. Communication
6. Teamwork
7. Client/citizen focus
8. Commitment to continuous learning
9. Analytical skills
10. Decision making skills
11. Leadership skills
12. Mentoring and coaching skills
13. Time management skills
14. Digital literacy skills
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