Republic of Rwanda
NATIONAL AGRICULTURAL EXPORT DEVELOPMENT BOARD
JOB ADVERTISMENT
NAEB VACANT POSITION FOR RECRUITMENT
The National Agricultural Export Development Board (NAEB) would like to recruit self-motivated and qualified candidates to fill the following position.
Post: Administrative Assistant to the COO (1)
Job Profile
Bachelors’ degree in Public Administration, Management, sociology, social worker or Business studies.
Job Description
Under the direct supervision of Administration Assistant to the COO, the Administrative Assistant will perform the following duties & Responsibilities:
Overseeing the daily administrative activities of the COOs office.
Providing administrative support to ensure efficient operation of the office.
Answer and direct phone calls & maintain contact lists
Organize and schedule meetings and appointments
Produce and distribute correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Order office supplies
Book travel arrangements
Submit and reconcile expense reports
Provide general support to visitors
Provide information by answering questions and request
Research and creates presentations
Generate reports
Handle multiple projects
Prepare and monitor invoices
Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
Key Competences
Verbal and written communication skills;
Attention to details;
Confidentiality;
Planning and organizing;
Time Management;
Interpersonal skills;
Fluent in English and/ or French.
HOW TO APPLY
The Job Title should be the subject of the email. The motivation letter of interested candidates accompanied by detailed CV with at least three referees, Photocopy of degree, certificates of related job requirements and national identity card should be submitted to NAEB E-mail: recruitment@naeb.gov.rw and copy to elisa.mupenzi@naeb.gov.rw not later than Friday 02nd February 2024 at 3:00 PM.
HABIMANA GATANAZI Jean Bosco
Ag. Chief Finance Officer
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