Academic Registrar
About Kepler College
Kepler College was established in Rwanda to offer affordable, scalable, and competency-based higher education programs with the best job prospects for graduates, ensuring a job for graduates is a key driver of everything being done at the College. The key aspect of Kepler College's pedagogy is learning by doing with a primary focus on equipping students with 21st-century transferable skills that make them stand out in the labour market. In this program, students gain the knowledge and skills needed to succeed in today’s global economy.
Vision: To become a leading competency-based higher education institution in Sub-Saharan Africa with outstanding graduate employment outcomes that lead to economic mobility.
Mission: To offer competency-based, accessible, employment-driven tertiary education, conduct applicable research, and offer innovative and scalable community service to support the development of Rwanda.
Motto: Educating Africa's youth for tomorrow's opportunities
Core Values:
We work with Purpose
We drive innovation
We embrace Diversity, Equity, and Inclusion
We practice Transparency
We seek Balance.
About the Role
Kepler College is looking for an Academic Registrar to plan, organize, and manage all of the activities related to application, selection, admission, registration, orientation, progression, and graduation for our students/learners in different academic programs offered by Kepler College. This includes tracking, keeping, sharing and presenting student records to relevant people when needed. The main goal of this role is to design and implement academic administration structures to foster student academic progress by ensuring the proper maintenance of academic records from the first contact with students until their graduation. The Academic Registrar also facilitates the academic processes for all academic departments and the administration of the academic needs of the College. As a director-level role at Kepler College, the Academic Registrar’s role also involves supervising the Assistant Registrar of Admissions and the Assistant Registrar of Examinations.
Job Responsibilities:
Directs and coordinates student applications, admissions and registration: Consults with other officials to create and implement registration schedules and procedures.
Supervises and coordinates examination activities in compliance with government laws and regulations.
Maintains student files and ensures confidentiality of information.
Analyzes statistical data on registration for administrative use in formulating policies.
Exchanges student information with other colleges or universities.
Directs the preparation of student transcripts.
Prepares commencement list.
Directs preparation of statistical reports on educational activities for government and educational agencies and interprets registration policies for faculty and students.
Directs activities of workers engaged in transcribing and evaluating academic records of students applying for permission to enter college or university.
Directs the compilation of information, such as class schedules and graduation requirements, for publication in school bulletins and catalogs.
Coordinates dissemination of information on courses offered and procedures students are required to follow in order to obtain grade transcripts.
Issues official transcripts.
In collaboration with the Dean of Faculty, coordinates class schedules with room assignments for optimum use of buildings and equipment.
May assign rooms for student activities
Ensures compliance to all national standards, and organization policies and assists in developing and implementing effective strategies to meet these standards and policies.
Coordinates with college departments to prepare updates provide access to college systems and evaluate all graduation processes and lists.
Ensure the two assistant registrars are familiar with their tasks and responsibilities, and they are empowered to perform them under minimum supervision.
Reports to: Deputy Vice Chancellor for Academic and Research Affairs
Qualifications Required:
Master’s degree or higher (preference for Project Management, Mathematics, Statistics, Data Science, Management, Business, or related degrees)
Excellent understanding of the current development and trends in higher education and training in Rwanda, regionally and globally;
Demonstrates a strong desire to implement education through a process model of learning, implementing, reflecting, revising, and re-implementing
Demonstrates leadership through participation, initiative, and work ethic within the academic team.
Prior experience as academic registrar, ideally with a focus on student admission and registration, student results management, and graduation, preferably in a competency-based environment.
Ability to coordinate and manage multiple projects and manage competing and conflicting priorities in a fast-paced, changing environment.
Previous experience
Is open and willing to give and receive feedback from all stakeholders within the organization including students, colleagues, and supervisors.
Microsoft Suite, Google Drive, Google Chrome, and relevant management information systems
Thrives in a dynamic environment and believes that change leads to progress
Excellent communication, interpersonal, organizational, and networking skills;
Strong academic credibility, intellectual curiosity, and sympathy for the values and culture of Kepler College, including its students and their concerns;
Willingness to experiment, try things out, fail fast, and learn constantly
Ability to develop long-term goals and objectives
Broad experience in executing education quality improvement activities.
Preferred Qualifications and Experience:
At least three (3) years of teaching doing research at the university level or one (1) year of distinctive record of leadership and administration of a university-level institution, preferably in a similar role.
Experience working with a university located in Rwanda
Experience with supervision of admission, registration, results management, and graduation
Deadline: Interested candidates must apply here by February 15, 2024, at 4:00 PM.
Important Note:
This position needs to be filled as soon as possible. Interested candidates should be available to start immediately.
Women candidates who meet the minimum requirements are highly encouraged to apply!
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