Recruitment Notice Finance and Operations officer
About Paper Crown Rwanda:
Paper Crown is a feminist non-profit organization that works with youth to transform gender norms, foster leadership and create lasting social change. Our in-depth, feminist-minded, transformative approach strengthens personal self-confidence, critical thinking and leadership skills among youth, and addresses the problem of gender inequality and harmful gender norms.
With different partners and donors, Paper Crown runs different projects and programs both at community level and national level, all aimed at breaking the intergenerational cycle of gender discrimination and violence. In this regard, we are looking for a finance and operations officer to support the organization with all tasks related to financial and operational management.
Job summary:
The finance and operations officer is responsible for managing and overseeing financial operations of the organization and supporting PCR management and project staff to ensure proper grant management. They will also ensure office operations are effectively managed, and support various weekly and daily operational tasks.
Paper Crown is a growing organization, as such, we work in a fast-paced collaborative environment. Each team member is expected to actively contribute to the organization's overarching strategic goals. We are looking for someone who is a self-starter with a strong work ethic; and willing to continue challenging and improving their knowledge and skills.
Location: Kigali
Deadline for applying: 9/2/2024
Expected start date: March 1st, 2024
Type of contract: Full-time position
Reports to: Executive Director
Contract term: Annual renewable contract, inclusive of two months initial probationary period
Essential duties and responsibilities:
Financial processes (70%)
Accounts payable and receivable, including grant payments and donations
Preparation of annual organizational and project budgets and quarterly forecasts
Provide monthly and/or quarterly budget consumption reports for all ongoing projects and recommendations to project leads and the management team
Prepare monthly and annual organizational financial reports and statements,including liaising with internal and external auditors
Review or develop existing financial management templates such as requisition forms and reporting templates, to better comply with donor requirements and our procurement and financial management policies
Preparation and declaration of monthly taxes as well as Annual tax declaration (CIT)
Managing the organizational and projects operations (30%)
Oversee the administrative day-to-day needs of the office (maintaining office and project supplies, staff benefits disbursement, record keeping, etc.)
Preparing annual procurement plans and reports in close collaboration with the programs manager
Acting as the point of contact for PCR for all banking processes
Required competencies and skills:
A minimum of 2 years of prior work experience with an NGO in the Rwandan context is mandatory.
High degree of proficiency with financial, accounting and administration procedures and softwares is required . Particularly Quickbooks, Mobile money for business , Online banking systems , etc.
Strong knowledge and understanding of the Rwandan tax system, particularly for Rwandan NGOs
Good interpersonal communication skills, and Fluency in English (both oral and written)
Professionalism, high degree of accuracy and attention to detail, and organizational skills are of extreme importance for this role
Qualifications:
Bachelor’s Degree in Finance, Accounting or Business Administration (Required)
An internationally recognized accounting accreditation such as ACCA or CPA is an added advantage
To apply: Please send the following documents to: info@paper-crown.org by February 9th, 2024
An updated CV with 2 professional references , maximum 2 pages (Including 2 professional references to be contacted if you are shortlisted)
A cover letter highlighting the areas of your prior experience, professional strengths and personal values most relevant to this role
Please note that due to the nature of our work , women are highly encouraged to apply.
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