2 Positions at AKADEMIYA2063: (Deadline 6 July 2021)

2 Positions at AKADEMIYA2063: (Deadline 6 July 2021)

1. HR Officer at AKADEMIYA2063: (Deadline 6 July 2021)

POSITION SUMMARY

AKADEMIYA2063 (A2063) was established to continue and expand the portfolio of policy research and capacity-strengthening support for implementing the Comprehensive Africa Agriculture Development Program (CAADP). AKADEMIYA2063 overall mission is to provide data, policy analysis, and capacity-strengthening support that enables African Union member states to achieve inclusive and sustainable development and economic prosperity. AKADEMIYA2063’s programs portfolio consists of The Regional Strategic Analysis and Knowledge Support Systems (ReSAKSS), the African Growth and Development Policy (AGRODEP) Modeling Consortium, and the Malabo Montpellier Panel (MaMo Panel).

AKADEMIYA2063’ Human Resources (HR) Department) aims to provide strategies, policies, tools, guidance and oversight across the organization to ensure that we attract, develop, and retain a diverse, skilled and highly motivated workforce, that will deliver on the mission of the organization. As we work on developing and implementing a people centered strategy and positioning HR as a strategic partner contributing to the achievement of AKADEMIYA2063’ mandate, we are looking for an HR Officer to join our team. The HR officer will assume responsibility for HR related administrative tasks and help us create a working environment that maximizes the potential of our staff.

We are looking for a skilled candidate who will support the Chief of Staff in the provision of excellent, proactive, customer-focused operational support on human resource planning, recruitment and selection, contract administration, fostering good employee relations, administration of pay and benefits, building people managers capacity, learning and development and performance management.

The successful candidate will be highly efficient, passionate about HR, have knowledge of various HR functions, and be committed to providing excellent assistance and support to our employees and managers. Interested applicants must have the proper authorization to work in Rwanda

DUTIES & RESPONSIBILITIES

Under the guidance of the Chief of Staff, the incumbent will perform the following duties:

Support the development and implementation of HR initiatives and systems

Ensures the development and maintenance of the HR administration system (starting from recruitment processes to setting up a staff file system, issuing contracts, leave administration, social contributions and tax payment, management of medical/health insurance, etc.).

Assists in the identification of staffing needs, job analysis & design

Support the creation and implementation of effective onboarding/ offboarding plans

 Ensures that proper job descriptions are in place and regularly updated for all established positions

Support the management of disciplinary and grievance issues

Maintain employee records according to policy and legal requirements, ensure records are accurately maintained and updated regularly in line with data protection.

Assists in the identification of staff training/development needs/opportunities, elaborate, and implement development plans

Processes employee requests for external training while complying with policies and procedures.

Support the performance management process

Provide counseling to staff on HR policies and procedures

Prepare monthly metrics and other reports for the Chief of staff

Promotes safe and healthy workplace practices

Perform other tasks as needed or required

EDUCATION & TRAINING

Minimum of a bachelor’s degree in human Resources or another closely related field, master’s preferred.

QUALIFICATIONS

At least 5 years’ experience in a similar position

Ability to maintain absolute discretion and maturity in handling sensitive/confidential data.

Ability to work independently with minimal supervision, meet deadlines while keeping good team spirit.

Strong computer skills: Word, Excel, PowerPoint, Outlook, SharePoint

Good interpersonal skills

Good analytical and organizational skills

Excellent communication and influencing skill

 Leadership and Autonomy competencies

Ability to work in a cross-cultural environment

Fluency in English and French (spoken and written) is necessary

APPLICATION DETAILS

If you are interested in this position, please send your detailed e-mail application: CV and cover letter in English, by July 6, 2021, to careers@akademiya2063.org . Please include the position title in the subject line.

ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED

AKADEMIYA2063 is an equal opportunity employer.

2. Facilities & Events Coordinator at AKADEMIYA2063: (Deadline 6 July 2021)

POSITION SUMMARY

AKADEMIYA2063 (A2063) was established to continue and expand the portfolio of policy research and capacity-strengthening support for implementing the Comprehensive Africa Agriculture Development Program (CAADP). AKADEMIYA2063 overall mission is to provide data, policy analysis, and capacity-strengthening support that enables African Union member states to achieve inclusive and sustainable development and economic prosperity. AKADEMIYA2063’s programs portfolio consists of The Regional Strategic Analysis and Knowledge Support Systems (ReSAKSS), the African Growth and Development Policy (AGRODEP) Modeling Consortium, and the Malabo Montpellier Panel (MaMo Panel).

AKADEMIYA2063 is looking for a qualified candidate to serve as a Facility & Event (F&E) Coordinator. Under general direction, the successful candidate will plan, oversee staff, and provide facility, event, and operational support to our Kigali office. The F&E Coordinator will supervise service providers as needed to ensure that facilities are properly cleaned, maintained, and secured, and will oversee a wide variety of duties for events such as conferences, board meetings, and workshops. Interested applicants must have the proper authorization to work in Rwanda

DUTIES & RESPONSIBILITIES

Under the direct supervision of the Director of Finance & Administration, the F&E Coordinator will ensure delivery of effective client focused services for the office and:

Assume responsibility for the efficient and smooth operation of the physical jobsite, maintain and ensure a safe, clean, and functional work environment.

Coordinate the contracting process and supervise the work of service providers such as cleaners, gardeners, security, caterers, and maintenance workers.

Receive, manage, and process work order requests; ensuring problems are resolved quickly.

Draft and implement preventive maintenance schedules for the building and equipment.

Manage equipment and supply needs for the office, including furniture, telecommunications, kitchen appliances, office equipment and supplies, and climate control.

Manage building and equipment maintenance schedules, ensuring that all equipment is in proper working order and available for use.

  Maintain proper inventory of supplies; reordering them as needed, in a timely manner.

 Act as liaison between employees and any outside contractors needed to resolve specialized problems.

Manage the meeting rooms and on-site guest hotel rooms booking process

 Oversee the on-site restaurant operations for staff and visiting guests.

Coordinate a variety of on-site events as required.

Supervise the work of office drivers and manage vehicle usage, maintaining an up-to-date record of logbooks.

Oversee transportation services for the office, schedule usage by employees, facilitate the transfer of visitors to/from hotels, and coordinate the airport transfer’s process.

Document processes and keep records as needed

Ensures safety standards are in place and followed throughout the facility.

Perform other tasks, as required by the evolution of the office and the role.

EDUCATION & TRAINING

Bachelor’s degree in Administration, Facility Management, Event Management, or another closely related field;

QUALIFICATIONS

 At least two years of applicable experience

Excellent critical thinking and organizational skills.

Ability to work independently, multitask and achieve results by meeting deadline

Positive attitude, resourceful nature, and excellent problem-solving capabilities.

 Proactive and teamwork-oriented approach to problem solving.

Communicate clearly and effectively, both orally and in writing.

Energetic, creative and willingness to be a team player.

Fluency in French or English and working proficiency in the other.

Establish and maintain highly effective working relationships with colleagues and clients.

APPLICATION DETAILS

If you are interested in this position, please send your detailed e-mail application: CV and cover letter in English, by July 6, 2021, to careers@akademiya2063.org . Please include the position title in the subject line.

ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED

AKADEMIYA2063 is an equal opportunity employer.