Administrative Assistant to the DDG job position at National Child Development Agency - Deadline 9 July 2021

Administrative Assistant to the DDG at National Child Development Agency: (Deadline 9 July 2021)

Job description

1. Managing Program Coordinator’s agenda

 Keep the diary of appointments of the Program Coordinator;

 Receive and orient visitors of the Program Coordinator;

 Prepare the Program Coordinator’s travels, missions and meetings.

2. Ensuring proper filing and orientation of documents in the office of the Program Coordinator

 Filing both electronic and hard documents in the office of the Program Coordinator;

 Orient correspondences and monitor to ensure that timely feedback is provided.

3. Receiving official mails and Calls of the Program Coordinator

 Receiving telephone calls for the Program Coordinator;

 Responding to the Program Coordinator on the correction of documents / files before being signed;

Minimum Qualifications

Bachelor’s Degree in Office Management

Experience: 0

Diploma in Office Management

Experience: 0

Bachelor’s Degree in Secretariat Studies

Experience: 0

Competency and Key Technical Skills

Integrity

Strong critical thinking skills and excellent problem solving skills.

Inclusiveness

Accountability

Communication

Teamwork

Client/citizen focus

Professionalism

Commitment to continuous learning

Decision making skills

Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage

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