Job Description
– Develop and operate a system for documentation and archives for the City of Kigali in accordance with internationally benchmarked practices and standards;
– Develop and implement, in collaboration with concerned staff, an information classification and access policy;
– Manage, in collaboration with the Logistics officer and other concerned units, the acquisition and borrowing system of books and other documents and prepare related annual budget;
– Make an annual inventory of books and documents acquired by the City of Kigali and ensure their proper maintenance;
– Maintain an effective cataloguing and indexing of books and regularly update the City of Kigali’s documentation database;
– Collect and distribute newspapers, official gazettes and any other public (policy) documents and inform library users on new acquisitions.
Minimum Qualifications
Advanced Diploma in Office Management
0 Year of relevant experience
Advance Diploma in Library and Information Studies
0 Year of relevant experience
Bachelor’s Degree in Office Management
0 Year of relevant experience
Bachelor’s Degree Library and Information Sciences
0 Year of relevant experience
Advanced Diploma in Bibliotheconomy
0 Year of relevant experience
Competency and Key Technical Skills
Integrity
Strong critical thinking skills and excellent problem solving skills.
Inclusiveness
Accountability
Communication
Teamwork
Client/citizen focus
Professionalism
Commitment to continuous learning
Organizational and planning skills
Knowledge of archive management software
Knowledge of the documentation management system (DMS) would be an advantage
Knowledge of integrated document management
Report writing & Presentation Skills
Book Keeping Skills
Proficiency in information technology, Computer literacy
Good interpersonal communication skills
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