Job responsibilities
Receive and check incoming and outgoing Finance mails;
Record incoming and outgoing Finance mails;
Ensure timely distribution of all Incoming/outgoing invoices;
Facilitate Suppliers to access needed documents;
Regularly check and dispatch mails received in Finance; Ensure the security of Finance correspondences;
Write and submit on regular basis (monthly and quarterly) reports;
Maintain a current and accurate filing system;
Ensure timely filling of Finance documents;
Determine Finance documents to be sent to MINICT Documentation and Archives Office;
Take minutes of meetings chaired by Director of Administration and Finance and file reports;
Receive and answer all Finance phone calls and record necessary information related to Finance;
Digitize all received supporting documents.
Minimum qualifications
1. Bachelor’s Degree in Economics
0 Year of relevant experience
2. Advanced Diploma in Secretarial Studies
0 Year of relevant experience
3. Bachelor’s Degree in Secretarial Studies
0 Year of relevant experience
4. Bachelor’s Degree in Public Administration
0 Year of relevant experience
5. Bachelor’s Degree in Administrative Sciences
0 Year of relevant experience
6. Bachelor’s Degree in Management
0 Year of relevant experience
7. Bachelor’s Degree in Office Management
0 Year of relevant experience
8. Bachelor’s Degree in Business Administration
0 Year of relevant experience
9. Bachelor’s Degree in Finance
0 Year of relevant experience
10. Bachelor’s Degree in Accounting
0 Year of relevant experience
11. Advanced diploma in office management and administration
0 Year of relevant experience
Required competencies and key technical skills
1. Integrity
2. Strong critical thinking skills and excellent problem solving skills.
3.Inclusiveness
4. Accountability
5. Communication
6. Teamwork
7. Client/citizen focus
8. Professionalism
9. Commitment to continuous learning
10. Resource management skills
11. Analytical skills
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