Business Manager at International School of Kigali: Deadline 23/02/2024

Business Manager

POSITION: Business Manager

REPORTS TO: Head of School

POSITION SUMMARY:

The International School of Kigali (ISK) is expanding, and we are in need of a leader to steer our financial systems towards empowerment. We are actively seeking an experienced Business Manager to join our team of high-performing professionals, ensuring our finances and Operational divisions are strategically positioned for continuous success. This Business Manager will play a crucial role in our day-to-day operations, contributing to the analysis, strategic planning, and overall growth of our financial standing.

We are looking for a seasoned strategist who not only understands current accounting practices and trends but also possesses experience in capital raising and navigating through changes, be it through periods of growth or downsizing. As a key member of our senior management team, the Business Manager should be comfortable in a leadership role, demonstrating clear and effective communication skills.

QUALIFICATIONS:

Master’s degree (or equivalent experience) in accounting, business accounting, or finance

Professional certification (ex: Certified Public Accountant)

Minimum Five years of experience in executive leadership roles

Excellent leadership skills, with steadfast resolve and personal integrity

Exceptional verbal, written, and visual communication skills

Understanding of advanced accounting, regulatory issues, and tax planning

International finance experience

Executive experience with Accounting software (Quick books) and their associated revenue recognition

Organizational ability, communicative skills, and initiative

Ability to think logically and to analyze and solve problems

RESPONSIBILITIES:

Financial Management and Oversight:

Ensuring that timely, accurate, thorough and relevant financial data and future focused strategies are presented to the Head of School, Board and Leadership entities

Providing overall financial oversight and monitoring, including preparation of the annual audit

Educating and empowering staff to properly utilize financial planning and performance tracking of capital and operating budgets

Working with other Administrators in the development and monitoring of annual capital and operating budgets

Working with Finance Manager, and other Business Office Staff to manage and oversee all financial, investment and business planning activities, including:

Directing and administering all financial plans (including taxation)

Reviewing and analyzing financial reports

Leading and supporting organizational budgeting processes

Overseeing business regulations and accounting practices (including purchasing and inventory management)

Overseeing monitoring and reporting organizational performance metrics

Operations:

Organizational and strategic planning:  monitoring and reporting ongoing progress

In collaboration with the IT Department, Human Resources Department, and Facilities Department.

Insurance:  procuring, monitoring and managing the most effective mix of all insurance products

Office management:  overseeing administrative functions for all offices, ensuring smooth daily operations of physical plant and equipment

Facilities and Real Estate management: managing building leases and maintenance of fixed assets and land

Operations Capacity:  guiding future development of operational capacity

Working with the Facilities Manager to:

Plan and implement the most effective facilities planning and maintenance systems

Ensure value engineering is part of major project design

Analyze time series and variance reports on major operational and capital cost items

Seek opportunities to reduce our carbon footprint (environmental impact)

Cultivate preventative maintenance practices and ‘zero-defect protocols’

Oversee the ancillary services – including food, transportation, security, cleaning and gardening, nursing, emergence response

General:

Developing and supervising new projects that have been approved by the Board and assigned by the Head of School

Collaborating with the Head of School to produce and provide monitoring reports according to the perpetual calendar (and as necessary to keep the Board informed of unplanned and significant developments)

Liaising with pertinent government agencies/departments/bureaus

Maintaining and renewing all government licenses/legal documents required for the smooth day-to-day operations of the school

Ensuring compliance with organizational and professional requirements, including Rwandan laws

Coordinating with other school offices regarding government affairs questions and processes

Assisting the Head of School and the Board in receiving government and embassy visitors and delegations

Attending government-organized functions and meeting on behalf of the school

Creating and maintaining a database of government organizations and key contact people

Maintaining a government-policies filing system

Keeping the Head of School updated and informed of any changes in regulations or local policies that may impact the School; 

Monitoring the external environment as it relates to ISK operations to anticipate and adapt to significant changes

Consulting with the School’s designated legal counsel as needed

Overseeing and managing all aspects of the day-to-day non instructional operations, including service delivery, financial performance, contract negotiation, legal, and other compliance

Providing statistical studies, surveys and other data as the Board may require and furnishes such reports as may be required by the Office of Overseas Schools, various donors and information agencies

Performing other related duties and assuming other responsibilities as assigned by the Board Chair or Head of School

HOW TO APPLY:

If you are interested in applying for this position, please apply with your resume and cover letter via the application link before 23rd February 2024.

APPLY NOW