DESCRIPTION
Job Title: International Research Associate, Office of the Vice Chancellor
Reports To: Vice Chancellor
Location: Kigali, Rwanda
Purpose of the Job
The purpose of this role is to provide high-level research and academic related support to the Vice Chancellor (VC). The position manages the VC’s international research portfolio and supports the VC in writing, research, and scientific engagements.
A. Key Responsibilities
Manage the progression of all international studies included in the VC’s research portfolio and coordinate author teams for scientific writing
Conduct robust research literature reviews to gather enough information to support VC’s international research portfolio;
Prepare, write and edit scientific manuscripts in conjunction with the research coordinated to facilitate research and contribute to the body of knowledge
Manage the shepherding of manuscripts through the publication process, including review of the manuscripts, edit as appropriate and submit for approval;
Manage ethics reviews to enhance UGHE’s compliance with national and international regulations;
Write reports and concept notes on all research coordinated for documentation and future reference;
Work in coordination with the research team to facilitate grant management, research project, reporting and administrative duties;
Provide support on general writing, speech-writing, scientific editing, and presentations preparation for international engagements in the Office of the VC;
Support the filtration of incoming requests, queries, phone calls, and invitations by redirecting or taking forward such contact as appropriate;
Follow up on international official and academic documents for the VC to ensure they are available and up to date;
Brief the VC on all international engagements and meetings to ensure she is up to date and fully equipped;
Attend and provide support at research meetings and engagements when appropriate through preparation of minutes and reports;
Liaise with international stakeholders to coordinate the VC’s involvement in and preparation for meetings, conferences, and other events;
Prepare correspondence on behalf of the VC, including drafts of general replies, official communications, and letters as requested;
Contribute to providing clerical support by tracking and processing reimbursements, renewing international licenses and memberships for the Office of the VC; and
Monitor and track documents, international projects and tasks, ensuring attention to time-sensitive issues and longer-term initiatives and provide succinct background information when needed.
B. Key Deliverables
Quality management of VC’s research portfolio
Timely and quality preparation of written works, speaking engagements, scientific presentations, teaching engagements etc
Feedback on efficiency of VC travel and international engagements
Comprehensiveness of report and briefs to the VC
Updated international licenses and memberships for the office of the VC.
Accurateness and ease of reference of documentation at the VC’s office
C. Qualifications, Knowledge and Skills
1. Academic qualifications
Bachelor’s Degree with a minimum 2 years of relevant public health or related experience and/or Master’s or advanced degree in the health sciences, public health, or other related field
2. Experience
At least one (1) year experience working within an international environment with an international organization, NGO, public sector, and/or academic setting
Demonstrable experience in research and scientific writing
3. Technical competencies
Exceptional written and oral communication skills
Proficiency with Microsoft Word, Excel, and PowerPoint, Google Drive required. Familiarity with statistical analysis software preferred
Fluency in English required,
Demonstrated ability to manage and prioritize projects with extraordinary attention to detail.
Ability to work independently and take initiative; must be a quick learner, able to multi-task and easily adapt to changing circumstances.
Excellent organizational skills and capacity to handle multiple assignments and meet deadlines with attention to detail and quality
Experience working within an international environment with an international organization, NGO, public sector and/or academic setting .
Demonstrable work experience in research and personal assistant roles in high pressure environments.
4. Behavioral Competencies
Ability to effectively work in a team in a complex, fast paced environment
Exceptional interpersonal skills including ability to interact professionally with culturally diverse staff, partners, and clients
A positive attitude,
Flexibility and agility
Passion for social justice
Willingness to travel in-country and abroad frequently and at short notice and to work irregular hours
Advanced diplomatic instincts with the ability to work within challenging professional contexts requiring tact, judgment, and discretion
Ability to think ahead and anticipate needs before they arise
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