Job: Area Program/Cluster Coordinator at FH Association Rwanda (Food for the Hungry ). Deadline 3 September 2021

VACANCY ANNOUNCEMENT 

AREA PROGRAM / CLUSTER COORDINATOR    

 ABOUT FH

 FH Association (Food for the Hungry) is an International Christian, Relief and Development organization with a vision “All forms of Poverty ended worldwide” and a mission; “Together we follow God’s call responding to human suffering and graduating communities from extreme poverty”. FH Rwanda operates in Kamonyi, Ruhango, Muhanga, Gatsibo and Nyagatare districts. Food for the Hungry has recently expanded its interventions in Ngororero district. Our Head Office is located at Umuyenzi Plazza, 2nd Floor, Kisimenti – Remera.

We are seeking to hire a qualified, dedicated and experienced Rwandan National for the “Area Program/Cluster Coordinator” position to lead our Program interventions at the Sector level.  The position holder shall be based in Bwira Area Program/Cluster, Ngororero district. 

 PURPOSE OF THE POSITION

The Area Program Coordinator (or Cluster Coordinator) has the responsibility for managing program planning and implementation, management of personnel and finances within the cluster ensuring the integration of all sectors and the transformational development of churches, leaders and families. The Area Program Coordinator is part of a management structure that represents the program to the local government structure and community structures and is expected to ensure that Food for the Hungry Rwanda increasingly achieves community transformation through quality assurance in project implementation and applying the organization Values, Mission and Vision as well as coordination of efforts at Area Program level.

MAIN KEY RESULTS

Program Planning and Management (40%)

1. Take lead in conducting situation needs assessments in the Area program and designs appropriate intervention plans in line with the country strategic plans
2. Contribute to the process of fund raising based on identified cluster needs in collaboration with the Program Director and other relevant stakeholders.
3. In collaboration with the Program Director, takes lead the yearly, quarterly and monthly planning process for all projects in the cluster
4. Lead the day to day implementation process and ensure upward reporting of discrepancies, challenges and critical issues observed in the cluster area.
5. Promote collaborative working relationships between departments and projects to ensure maximum synergy within the cluster for maximum impact, influence and Scale up of the program
6. Plan and conduct regular visits in the different project areas to assess the implementation of activities

 Documentation, Reporting and M&E (20%)

1. In close liaison with the program teams and operations/Support teams, ensure that periodic progress reports (quarterly, bi-annual and annual) for different projects in the cluster are prepared and submitted within agreed reporting timelines and in accordance with the established donor and organizational formats
2. In close collaboration with M&E Coordinator or M&E assigned lead and other program staff, ensure that M&E processes are undertaken and feedback is continuously incorporated into program implementation for improved program quality
3. Ensure proper filing and record keeping of documentation for program activities
4. Conduct monthly program staff meeting geared towards information sharing, for better integration and smooth program implementation within the cluster area

 Financial and Human Resource Management (30%)

1. Develop budgets and budget revisions that are in tandem with program activities and ensure that the monthly budget utilization is as per planned activities
2. Ensure/oversee the preparation of periodic cash flow projections and manage the quarterly cash requests based on planned and approved activities and within the financial management procedures
3. Ensure monthly financial reports are prepared and submitted and are in compliance with donor and FH finance guidelines
4. Collaboratively work with the finance department to ensure smooth monitoring of project budget.
5. Lead and manage staff ensuring clarity over cluster plans and priorities, providing supervision, guidance and mentoring, encouraging effective teamwork and inclusiveness and building a team spirit through regular meetings and events.
6. Provide management support to direct reports in their supervision of others, and their implementation of objectives, work plans and budgets.
7. Contribute to developing and modeling a team culture characterized by a shared vision, commitment and mutual accountability that reflects FH’s desired

 Representation (10%)

1. Represent FH Rwanda at the relevant government authorities at cluster level, helping to ensure constructive working relationships are maintained to allow expansion and growth of FH’s transformation development within the cluster/program area
2.  Represent FH to other NGOs, and visitors ensuring coordination and attendance at relevant interagency technical, and security coordination networks as necessary at the cluster level
3. Act as the voice of influence (advocacy related to development initiatives) to the different relevant authorities, stakeholders on various issues that are of interest to FH at cluster level.

 JOB REQUIREMENTS

• A Bachelor’s degree in Development studies, Social Work, Agriculture or related studies. Child development related qualification is preferable

• Minimum of Five years related experiences in strategic planning and program and project management experience in a humanitarian/development environment.
• Having experience in a similar position with an International NGO is an added advantage.
• Valid driving license Class A is a MUST

 OTHER ESSENTIAL REQUIREMENTS

• Has a vibrant personal relationship with Jesus Christ

• Knowledge and experience working in project management and coordination
• Flexibility to work under pressure and meet strict deadlines
• Possess analytical and problem solving skills, risk management skills as well as decision- making skills
• Commitment to accountability to beneficiaries and transparency, showing dignity and respect, and demonstrating listening and understanding
• Ability to travel to project sites under rugged conditions at times up to 60% a year)
• Willingness to live and work in a stressful environment with security challenges.
• Excellent written and verbal communication skills
• Strong people management skills
• Proven budget management experience coupled with experience in implementing and working in accordance with corporate structures, policies and practices.
• Extensive knowledge of project design and implementation,
• Experience in proposal-writing, budgeting and financial management.
• Demonstrated experience with participatory approaches to development, including capacity building of local institutions

 HOW TO APPLY

 Interested and qualified candidates should fill in the Job Application Form and attach their cover letter and updated CV/Resume with three professional referees (including email address and day telephone contacts), not later than Friday 3rd September 2021 @5pm using the following link: http://41.216.97.161/fhrwjobs/

 Note:

• Only short listed candidates will be contacted
• If any issues are experienced, please contact us separately at rwanda@fh.org

FH Safeguarding Policy

 FH strives to provide an environment free from sexual exploitation and abuse and harassment in all places where relief and development programs are implemented. FH holds a zero-tolerance policy against sexual exploitation and abuse and harassment. FH expects its employees to maintain high ethical standards, protect organizational integrity and reputation, and ensure that FH work is carried out in honest and fair methods, in alignment with the FH Heartbeat and safeguarding and associated policies. Violations to stated policies will be subject to corrective action up to and including termination of employment.

Done at Kigali on 20th August 2021